Explanation
The Public Service Department, Transportation Division, requires a wide range of traffic commodities to perform its mission of promoting pedestrian safety and traffic control. Funding for the purchase of these items exists in the division's 2005 Capital Improvements Budget but is not anticipated to be available until the fall 2005 bond sale that is now scheduled for late November 2005. City-wide contracts exist for the purchase of traffic signal controllers, street name sign brackets and overhead school flashers that expire at the end of the year. There is real concern that these contracts will expire before bond sale funding is made available for their purchase, leaving the division in a precarious position by virtue its deleted inventory.
These commodities are available for purchase per the terms and conditions of five (5) existing citywide universal term contracts with four (4) vendors. This ordinance authorizes the purchase of traffic signal controllers, street name sign brackets and overhead school flashers these contracts to meet the Transportation Division's anticipated needs for the balance of 2005 and early 2006 in the amount of $287,015.00.
Fiscal Impact: Funds for these expenditures are budgeted within the Transportation Division's Capital Improvements Budget in the 1995, 1999 Voted Streets and Highways Fund in the traffic signal installation, sign upgrading/street name sign and pedestrian safety improvements projects. Pending the fall bond sale, existing cash that has been cancelled from no longer needed contracts is available within various projects and this ordinance transfers $64,627.02 between projects in this fund as appropriate. The balance needed, $222,387.98, is available within the General Roadway Street Improvement project in the General Permanent Improvement Fund. This ordinance also provides for the appropriation and expenditure of these monies from the latter fund.
The division was authorized to spend $722,722.00 for these and similar commodities earlier in 2005 by Ordinance 0289-2005 passed by City Council March 28, 2005.
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To appropriate $222,387.98 within the General Permanent Improvement Fund; to authorize the City Auditor to transfer $64,627.02 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance and Management Director to modify and increase existing purchase orders for the purchase of traffic signal controllers, street name sign brackets and overhead school flashers for the Transportation Division per the terms and conditions of five existing citywide universal term contracts with four vendors; to authorize the expenditure of $222,387.98 or so much thereof as may be necessary from the General Permanent Improvement Fund and $64,627.02 or so much thereof as may be necessary from the 1995, 1999 Voted Streets and Highways Fund and to declare an emergency. ($287,015.00)
Body
WHEREAS, the Transportation Division requires traffic signal controllers, street name sign brackets and overhead school flashers to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the terms and conditions of five (5) existing citywide universal term contracts that were established by the Purchasing Office with four (4) different vendors for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for the balance of 2005 and early 2006; and
WHEREAS, this ordinance authorizes the expenditure of up to $287,015.00 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $222,387.98 be and hereby is appropriated from the unappropriated balance of the General Permanent Improvement Fund, Fund 748, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6622, OCA Code 642678 and Project 537650.
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the City Auditor be and hereby is authorized to transfer $64,627.02 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
project number / project / Object Level 01/03 Codes / OCA Code / amount
440104 / Miscellaneous Economic Development / 06/6600 / 644385 / $3,171.13
530021 / Urban Infrastructure Recovery / 06/6600 / 644385 / $45,292.75
530282 / Resurfacing / 06/6600 / 644385 / $7,847.15
530790 / Sidewalk Program / 06/6600 / 644385 / $8,315.99
Total Transfer From: $64,627.02
TRANSFER TO:
project number / project / Object Level 01/03 Codes / OCA Code / amount
590105 / Pedestrian safety improvements / 06/6622 / 644385 / $64,627.02
Total Transfer To: $64,627.02
SECTION 4. That the Finance and Management Director be and hereby is authorized to modify and increase existing purchase orders per the terms and conditions of existing citywide contracts for the purchase of traffic signal controllers, street name sign brackets and overhead school flashers of five (5) existing universal term contracts established by the Purchasing Office with four (4) vendors for this purpose on behalf of the Transportation Division as follows:
Path Master, Incorporated (total $118,250.00)
#FL001529 / expires 12/31/2005 / Econolite traffic signal controllers / 50 each / $118,250.00
Baldwin and Sours (total $70,420.00)
#FL001530 / expires 12/31/2005 / Eagle traffic signal controllers / 20 each / $25,600.00
#FL001743 / expires 12/31/2005 / 8" overhead school flashers / 30 each / $44,820.00
General Highway Products (total $28,630.00)
#FL001744 / expires 12/31/2005 / 12" overhead school flashers / 10 each / $28,630.00
J. O. Herbert Company (total $69,715.00)
#FL001630 / expires 12/31/2005 / 4,000 each offset sign brackets / $42,480.00
#FL001630 / expires 12/31/2005 / 500 each type II double T 10" brackets / $11,135.00
#FL001630 / expires 12/31/2005 / 500 each type III double T 10" brackets / $16,100.00
SECTION 5. That the expenditure of $64,627.02 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 590105 to pay the cost thereof.
SECTION 6. That the expenditure of $222,387.98 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 748, the General Permanent Improvement Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 642678 and Project 537650 to pay the cost thereof.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.