Explanation
The Refuse Collection Division utilizes 300-gallon containers in its mechanized collection system. These containers are used for replacement, fill-in purposes, and special events. The Division also requires replacement parts for containers that are not covered by warranties.
To accomplish this, the Division will expend the remaining cash in Refuse Collection capital fund No. 703, project 520001 ($83,225.00) and transfer $262,000.00 within the Refuse Collection capital fund, Fund No. 703 from project 520004 to 520001. The unencumbered cash balance in project 520004 is a result of a delay in this project. It is anticipated that project 520004 will resume in 2009. At that time, the Division will utilize future unencumbered cash or request SIT certification for this project.
This legislation amends the 2008 CIB, authorizes the City Auditor to transfer funds within the Refuse Collection capital fund between various projects, and authorizes the Director of Finance and Management to establish a purchase order for the purchase of 300-gallon refuse containers and container parts for the Refuse Collection Division per the terms and conditions of existing citywide contracts as follows:
Rotonics Manufacturing, Incorporated - Contract #FL003355, expiring 12/05/09, total estimated annual expenditure of $1,200,000.00.
The Division anticipates spending $1,200,000.00 in 2008 on 300-gallon containers and container parts. At this time, $345,225.00 in cash is available. The Division will seek SIT Certification for the remaining $854,775.00 when that option is available in 2008.
Rotonic's CC# is 362467474, expiring 2/13/09.
Fiscal Impact: The Refuse Collection Division budgeted $7,781,226.00 in the 2008 Capital Improvements Budget for refuse collection vehicles and containers. This ordinance authorizes the transfer of $262,000.00 from project 520004 to project 520001 and an expenditure of $345,225.00 for 300-gallon containers and container parts.
Title
To amend the 2008 C.I.B; to Authorize the City Auditor to transfer funds within the 2004 Voted Refuse Collection Fund ($262,000.00); to authorize the Director of Finance and Management to establish a purchase order with Rotonics Manufacturing Incorporated for the purchase of mechanized collection containers and container parts for the Refuse Collection Division per the terms and conditions of existing citywide contracts; and to authorize the expenditure of $345,225.00 or so much thereof as may be needed from the 2004 Voted Refuse Collection Fund. ($345,225.00)
Body
WHEREAS, the Refuse Collection Division has determined the need for additional 300-gallon containers and container parts for use in its operations; and
WHEREAS, citywide UTC contracts with Rotonics Manufacturing Incorporated, Incorporated exist for the purchase of said needed containers and container parts; and
WHEREAS, the purchase of these containers and parts constitutes part of this division's scheduled container replacement program and is a budgeted expense within the division's 2008 Capital Improvement Budget; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this reimbursement as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
520004-100000 / Refuse Collection Facility Improvements (Carryover) / $1,100,000.00 (Carryover) / ($262,000.00) (Carryover) / $838,000.00 (Carryover)
520001-100000 / Mechanized Collection Equipment (Carryover) / $803,226.00 (Carryover) / $262,000.00 (Carryover) / $1,065,226.00 (Carryover)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Refuse Collection capital fund, Fund No. 703
FROM:
Project Number: 520004, Refuse Collection Facilities Improvements | Amount: $262,000.00
TO:
Project Number: 520001, Mechanized Collection Equipment | Amount: $262000.00
SECTION 3. That the Director of Finance and Management be and hereby is authorized to establish a purchase order in the amount of $345,225.00 with Rotonics Manufacturing Incorporated for the purchase of 300-gallon containers and miscellaneous parts in accordance with the terms and conditions of universal term contract FL003355 established for this purpose.
SECTION 4. That to pay the cost of the aforementioned purchase orders, the expenditure of $345,225.00 or so much thereof as may be needed be and hereby is authorized from Fund 703, the 2004 Voted Refuse Collection Fund, Department No. 59-02, Public Service Department, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA code 644419 and Project 520001.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.