Explanation
Background: This ordinance authorizes and directs the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services for the Fleet Management Division without the use of formal competitive bidding. This ordinance also includes funding for the purchase of bio-diesel, which is not currently available from the city's primary fuel supplier BP Products North America, Inc.
Given the diversity of the City's fleet of approximately 3,300 on-road vehicles and the thousands of off-road motorized equipment, and the complexity of today's vehicles, it is not possible to anticipate all parts, supplies, and services requirements. Because of these circumstances, the City must purchase automotive equipment parts, supplies, and services that are not available from City-wide universal term contracts (UTC). .
Fiscal Impact: The Fleet Management Division 2007 operating budget contains $5.4 million for the purchase of automotive parts, supplies, and services. This ordinance authorizes an expenditure of $650,000. Expenditures for similar non-contract items were $810,000 in 2006 and $750,000 in 2005.
The Fleet Management Division 2007 operating budget contains $9 million for the purchase of fuel, including some biodiesel. This ordinance authorizes an expenditure of $100,000 for biodiesel. Expenditures for biodiesel in 2006 totalled $3,000 to initiate two pilot programs to test the fuel.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies, services and bio-diesel to maintain the City's fleet.
Title
To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and biodiesel for the Fleet Management Division, to authorize the expenditure of $650,000.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($650,000.00)
Body
WHEREAS, the purchase of various automotive parts, supplies, and services cannot reasonably be anticipated for all vehicles and motorized equipment maintained by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment parts, supplies, services and biodiesel, and
WHEREAS, informal bids are taken for these automotive equipment parts, supplies, and services when practical, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, and in that it is immediately necessary to arrange for the purchase of various automotive equipment parts, supplies, services and biodiesel to maintain an uninterrupted supply, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and hereby is authorized and directed to establish blanket purchase orders for automotive equipment parts, supplies, services and biodiesel without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance.
Section 2. That the vendors and amounts for parts, supplies, accessories and biodiesel will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Ace Truck Body 310936828 11/15/08 2284
Brehob Corp 351153806 06/24/08 2284
BEI Columbus 200936732 07/15/08 2284
Cantwell Machinery 314356245 09/09/07 2284
Capitol City Cylinder 311160791 01/27/08 2284
Carquest 311475987 06/21/07 2284
Cenweld Corp 340926886 07/08/07 2284
Columbus Equipment 314390542 09/09/07 2284
Columbus Fasteners 311187503 12/28/07 2284
Columbus Truck 314370872 06/24/07 2284
Contract Sweepers 310780604 05/25/08 2284
Cummins Bridgeway 113658572 09/15/08 2284
Driveline 1 311353823 09/10/07 2284
E-quiver 311471800 08/27/07 2284
Finley Fire Equipment 310816583 09/09/07 2284
Fyda Columbus 310789102 11/14/08 2284
Graham Ford 340901877 05/17/08 2284
Horton Emergency 352018529 07/23/07 2284
Jack Doheny 383148955 05/25/08 2284
Kaman Industrial 060914701 01/11/08 2284
Motrim 310670971 11/17/08 2284
Northwest Mfg. 810378492 04/16/07 2284
Nortrax 311160782 11/17/08 2284
Ohio Cat 340672363 09/09/07 2284
Ohio Power Tool 311077158 07/11/08 2284
Ohio Underground 311720417 05/01/08 2284
Principal Truck 341658635 04/22/07 2284
R&R Products 860258505 09/09/07 2284
Rim & Wheel 311146717 03/15/08 2284
Rose Products 314294930 06/18/07 2284
Tech Source 270528341 12/21/08 2284
Vermeer of Southern 363116243 06/04/08 2284
Vogelpohl 611166058 09/12/08 2284
W W Grainger 361150280 06/09/07 2284
Xenia Power 311175853 04/20/07 2284
Circleville Oil 314147860 10/17/08 2286
Section 3. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Automotive Spring 310670104 09/09/07 3373
BEI Columbus 200936732 07/15/08 3373
Blackburn's Fabrication 311446789 01/31/08 3373
Brehob Corp 351153806 06/24/08 3373
Capitol City Cylinder 311160791 01/27/08 3373
Center City International 311048371 04/30/08 3373
Century Equipment 344478146 07/23/07 3373
CH Bradshaw 310989631 02/16/08 3373
CW Demary 310743464 07/08/07 3373
Columbus Truck 314370872 06/24/07 3373
Driveline 1 311353823 09/10/07 3373
ESEC Corporation 341285858 09/21/08 3373
Flora's Diesel 311202449 01/31/08 3373
Fyda Columbus 310789102 11/14/08 3373
Fyda Pittsburgh 311455373 11/14/08 3373
Horton Emergency 352018529 07/23/07 3373
Hotsy Equipment 550612545 02/17/08 3373
Jack Doheny 383148955 05/25/08 3373
Kaffenbarger Truck 310802979 10/23/08 3373
Nobles Inc 310787367 09/09/07 3373
Nortrax 311160782 06/18/07 3373
Ohio Cat 340672363 09/09/07 3373
PAC / Service 311286955 01/31/08 3373
Rusty's Towing Service 311274409 09/01/08 3373
Schodorf Truck 314416487 06/17/08 3373
Southeastern Equip 341503254 07/23/07 3373
US Hydraulics 311505105 05/17/07 3373
WW Williams 311024851 04/20/07 3373
Section 4. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 5. That the expenditure of $650,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 02 and Object Level One 03 as follows, to pay the cost thereof:
Object Level Three Code Amount
2284 $200,000.00
2286 $100,000.00
Object Level One 02 Total $300,000.00
3373 $350,000.00
Object Level One 03 Total $650,000.00
Section 6. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.