Explanation
1. BACKGROUND
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement for Fairbanks Morse Pump Parts and Services with The Henry P. Thompson Company, LLC.
This contract will allow the rehabilitation/replacement of various pumps at the Hap Cremean Water Plant.
The Universal Term Agreement listed above requires approval by City Council in order for the Division to expend more than $100,000.00 per Columbus City Code Section 329.
Purchase orders will be created on an as needed basis up to a maximum expenditure of $675,000.00.
2. CONTRACT COMPLIANCE
The Henry P Thompson Company, LLC, contract compliance number is CC-004134, MAJ. 10/27/2027.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Henry P. Thompson Company, LLC.
3. FISCAL IMPACT
Funding for these purchases will be obtained through the Ohio Water Development Authority (OWDA) Direct Loan Program. City Council authorized these loans via Ordinance 0341-2026, passed by Council on 3/2/2026. This loan is expected to be approved at the OWDA July Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application. The Department of Public Utilities will inform the Auditor’s Office when this loan is approved. Ordinance 0341-2026 also authorized the Director of Public Utilities to add to or subtract from the anticipated loans listed in that ordinance. This purchase was not listed in that ordinance. Even though Ordinance 0341-2026 stated projects can be added to or subtracted from the list without further City Council approval, OWDA requires an ordinance specifically listing Council’s approval for each project. This ordinance will request that approval.
The Ohio Water Development Authority Direct Loan Program is a reimbursement program. Purchase orders will need to be established for The Henry P. Thompson Company, LLC, for this contract. Public Utilities will need to pay invoices directly to The Henry P. Thompson Company, LLC and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
The 2025 Capital Improvement Budget will need to be amended to align budget authority with the proper project for the loan amount. Funds will need to be appropriated in the Water - Fresh Water Market Rate Fund, Fund 6014.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement with The Henry P. Thompson Company, LLC, for the purchase of Fairbanks Morse Pump Parts and Service for the rehabilitation and replacement of pumps at the Hap Cremean Water Plant; to authorize the Department of Public Utilities to purchase more than $100,000.00 in a fiscal year from the Universal Term Contract for Fairbanks Morse Pump Parts and Service; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize the Director of Public Utilities to apply for and accept a loan from the Water Fresh Water Market for the project; to appropriate funds in the Water - Fresh Water Market Rate Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize an expenditure of up to $675,000.00 from the Water - Fresh Water Market Rate Fund to pay for the contract modification. ($675,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contract/Purchase Agreement No. PA008507 with The Henry P. Thompson Company, LLC, for the purchase of Fairbanks Morse Pump Parts and Services; and
WHEREAS, the Division of Water needs to establish purchase orders as needed up to the amount of $675,000.00 for the rehabilitation/replacement of various pumps at the Hap Cremean Water Plant; and
WHEREAS, City Code Chapter 329.19(g)(1) requires an ordinance approved by City Council for a City agency to purchase more than $100,000.00 in a fiscal year from a Universal Term contract; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvement Budget for the purpose of aligning budget authority with the proper project; and
WHEREAS, Ordinance 0341-2026 authorized this modification to be funded by a loan to be obtained through the Ohio Water Development Authority (OWDA) Direct Loan Program; and
WHEREAS, the HCWP Pump Improvements project was not specifically listed as a project to be loan funded on Ordinance 0341-2026 and this ordinance will ask for authorization to loan fund it; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, it is necessary to appropriate funds in the Water - Fresh Water Market Rate Fund; and
WHEREAS, funds must be expended to pay for services provided under this contract modification; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA008507, with The Henry P. Thompson Company, LLC, for the purchase of Fairbanks Morse Pump Parts and Services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6014 / 690391-100001 / HCWP Pump Improvements (OWDA Direct Loan) / $225,000.00 / $675,000.00 / $450,000.00
SECTION 2. That the appropriation of $675,000.00, or so much thereof as may be needed, is hereby authorized in the Water - Fresh Water Market Rate Fund, Fund 6014, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA008507, with The Henry P. Thompson Company, LLC, for Fairbanks Morse Pump Parts and Services, for the Division of Water.
SECTION 4. That City Council authorizes the purchase of more than $100,000.00 this fiscal year from the Universal Term Contract established with The Henry P. Thompson Company, LLC, for Fairbanks Morse Pump Parts and Services, for the Division of Water.
SECTION 5. That the expenditure of $675,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 6. That City Council authorizes the Director of Public Utilities to submit loan applications and accept loan funding for the HCWP Pump Improvements project, and this ordinance is contingent upon that loan being approved.
SECTION 7. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed, and the monies are no longer required for said project.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.