Explanation
This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Parr Public Safety Equipment Inc for the up-fitting of fifteen (15) 2013 Ford Explorers on behalf of the Division of Fire. Ordinance 0787-2012, which passed July 23, 2012, authorized the purchase of these vehicles. The Fleet Management Division will oversee the installation of equipment in these Fire vehicles.
Solicitation SA004549 opened August 23, 2012. The solicitation was published on Vendor services website for the purpose of soliciting bids for the upfitting of fifteen (15) Division of Fire Ford Explorers with parts specified as manufactured by Whelen, D&R, Iota Kussmaul, CTW, Havis, Truck Vault, or Pro Gard, with no substitutions or exceptions. Parr Public Safety Equipment Inc was the sole responder. The total cost for the upfitting is $77,561.68.
Parr Public Safety Equipment, Inc.
Contract compliance number: 201619573 which expires 12/31/2013.
This ordinance also authorized the Finance and Management Director to enter into contract with Associated Graphics, Inc for the production and installation of approved graphics for the same vehicles. Solicitation SO041044 opened July 13, 2012. The solicitation was published on Vendor services website and Associated Graphics, Inc was the sole responder. The total cost for the production and installation of graphics is $12,703.95
Associated Graphics, Inc.
Contract compliance number: 311606259 which expires 09/14/2013.
Emergency action is requested to allow the upfitting and installation of graphics for the new Division of Fire Ford Explorers so that deployment into service can occur promptly thereby removing older high maintenance vehicles from the fleet as soon as practical.
Fiscal Impact: a total of $90,265.63 which will be expended from the Special Income Tax Fund, 430 for the upfitting of fifteen (15) Ford Explorers on behalf of the Division of Fire. This ordinance authorizes the appropriation and expenditure of $90,265.63 from the Special Income Tax Fund.
Title
To authorize the Finance and Management Director to enter into contracts with Parr Public Safety Equipment Inc. and Associated Graphics Inc for the upfitting of fifteen (15) 2013 Ford Explorers; to authorize the approrpiation of $90,265.63 from the Special Income Tax fund; to authorize the expenditure of $90,265.63 from the Speical Income Tax fund; and to declare an emergency. ($90,265.63)
Body
WHEREAS, the Fleet Management Division purchased fifteen (15) 2013 Ford Explorers on behalf of the Division of Fire; and
WHEREAS, it is now necessary to upfit the Ford Explorers with necessary components and install graphics so that they can be ready for deployment onto the City streets; and
WHEREAS, solicitations were published on the Vendor Services website for the upfitting and graphic production and installation; and
WHEREAS, Parr Public Safety Equipment Inc was the sole vendor to respond to the upfitting solicitation SA004549 and will be awarded the upfitting contract; and
WHEREAS, Associated Graphics Inc was the sole vendor to respond to the graphics solicitation SO041044 and will be awarded the graphic production and installation contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to upfit the newly purchased Fire vehicles so that they are ready to be deployed into the Fire Fleet as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contracts with Parr Public Safety Equipment Inc for the upfitting and Associated Graphics Inc for the graphic production and installation on fifteen (15) Ford Explorers so they can be placed in service as soon as possible.
Section 2. That the City Auditor is authorized to appropriate $90,265.63 within the Special Income Tax Fund as follows:
Department: 30-04
Fund: 430
OCA: 430036
Obj Level 03: 6643
Amount: $90,265.63
Section 3. That the expenditure of $77,561.68 with Parr Public Safety, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 & 2, be and is hereby authorized from the Special Income Tax Fund as follows:
Department: 30-04
Fund: 430
OCA: 430036
Obj Level 03: 6643
Amount: $77,561.68
Section 4. That the expenditure of $12,703.95 with Associated Graphics Inc, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 & 2, be and is hereby authorized from the Special Income Tax Fund as follows:
Department: 30-04
Fund 430
OCA: 430036
Obj Level 03: 6643
Amount: $12,703.95
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.