Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of various Light Duty Trucks for the Division of Sewerage and Drainage, from established Universal Term Contract with Graham Ford, Contract Number: FL003789. In compliance with Columbus City Code Section 329.31 (Environmentally Preferred Purchasing), the bids included an environmentally preferred option of Hybrid Package, Flex Fuel, and/or Compressed Natural Gas (CNG) which awards we made for the option available.
The vehicles will be used for by crews of the, Sewer Design Section for maintenance, repair, inspections and rehabilitation projects, Stormwater Section for storm water projects and maintenance, the Sewer Maintenance Operation Center for sanitary sewer rehabilitation and repair and construction and Line Locating Section for locating services of sewer, water and electrical lines. The vehicles are being purchased from a Universal Term Contract with Graham Ford and have been approved by the City of Columbus Fleet Management Division.
The Manufacturer's order cut off date is May 19, 2008.
Suppliers: Graham Ford (34-0901877) Expires 5-17-08
Fiscal Impact: $237,966.00 is being requested for this purchase and is budgeted in each of the sections 2008 budget
Title
To authorize the Director of Finance and Management to establish a purchase orders for the purchase of Light Duty Trucks with Graham Ford Inc. for the Division of Sewerage and Drainage, to authorize the expenditure of $192,966.00 from the Sewerage System Operating Fund, and $45,000.00 from the Stormwater Operating Fund ($237,966.00)
Body
WHEREAS, the Purchasing Office opened formal bids for the option to purchase Light Duty Trucks, and
WHEREAS, a Universal Term Contract was established with Graham Ford Inc., and
WHEREAS, the vehicles will be used for by crews of the, Sewer Design Section for maintenance, repair, inspections and rehabilitation projects, Stormwater Section for storm water projects and maintenance, the Sewer Maintenance Operation Center for sanitary sewer rehabilitation and repair and construction and Line Locating Section for locating services of sewer, water and electrical lines, and
WHEREAS, purchase orders will be issued in accordance with the terms and specifications of Contract Number: FL003789 on file in the Purchasing Office; and
WHEREAS; the vehicles being purchased have been approved by the City of Columbus Fleet Management Division now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Graham Ford for the purchase of various Light Duty Trucks for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $192,966.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, as follows:
Sewer Design
OCA: 605113
Object Level 3: 6652
Amount: $86,215.00
Sewer Maintenance Operation Center
OCA: 605089
Object Level 3: 6652
Amount: $90,281.00
Private Development
OCA: 605073
Object Level 3: 6652
Amount: $16,470.00
Total Request for Fund 650 = $192,966.00
Section 3. That the expenditure of $45,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Stormwater Operating Fund, Fund No. 675, as follows:
Stormwater
OCA: 675002
Object Level 3: 6652
Amount: $45,000.00
Total Request for Fund 675 = $45,000.00
TOTAL REQUEST FOR 650 and 675 = $237,966.00
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.