Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for renovations and improvements to Stockbridge Park. The renovations include new playground equipment, an open shelter, site furnishings and trees. The costs for this project will be $114,100.00 with a contingency of $10,900.00 for a total of $125,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 30, 2014 and received by the Recreation and Parks Department on November 18, 2014. Bids were received from the following companies:
Status Amount
M&D Blacktop MAJ $114,100
Jess Construction MAJ $132,600
T-Built Construction MAJ $150,396
Golon Construction MAJ $161,400
Tyevco Construction MAJ $168,500
Columbus Asphalt MAJ $184,600
Facemeyer FBE $190,682
Palmetto Construction MAJ $204,077
After review of the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.
Principal Parties:
M&D Blacktop Sealing
2020 Longwood Avenue
Grove City, OH 43123
Mark Nance 614-875-9989
31-1131599
Exp. 6/23/16
Emergency Justification: Emergency is necessary so the vendor selected is able to order, deliver and install equipment in time for the spring season.
Fiscal Impact: $125,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 and Grant Fund 286 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with M&D Blacktop for the Stockbridge Park Improvements Project; to authorize the expenditure of $114,100.00 with a contingency of $10,900.00 for a total of $125,000.00 from the Recreation and Parks Grant Fund; to authorize the City Auditor to appropriate $125,500.00 to the Recreation and Parks Department; to authorize the City Auditor to appropriate and transfer the City's grant match in the amount of $42,500.00 from the Recreation and Parks Voted Bond Fund to the Recreation and Parks Grant Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on November 18, 2014 for the Stockbridge Park Improvements Project and was awarded to M&D Blacktop Sealing as the lowest, best, most responsible and most responsive bidder; and
WHEREAS, it is necessary for the City Auditor to appropriate and transfer the City's grant match in the amount of $42,500.00 from the Recreation and Parks Voted Bond Fund to the Recreation and Parks Grant Fund to establish correct funding project detail location; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into said contract so that equipment can be ordered, delivered and installed in time for the spring season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with M&D Blacktop Sealing for the Stockbridge Park Improvements Project.
SECTION 2. That the City Auditor is hereby authorized to appropriate and transfer the City's grant match in the amount of $42,500.00 within the Recreation and Parks Voted Bond Fund 702 as follows:
FROM:
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 6621 42,500.00
TO:
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 5501 42,500.00
SECTION 3. That the City Auditor is hereby authorized to transfer the City's grant match in the amount of $42,500.00 from the Recreation and Parks Voted Bond Fund 702 to the Recreation and Parks Grant Fund 286 as follows:
FROM:
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 5501 $42,500.00
TO:
Fund 286
Project OCA Code Object Level 3 Amount
511419-100000 (ODNR Stockbridge Park Improvements) 511419 0886 $42,500.00
SECTION 4. That from the unappropriated monies in the Recreation and Parks Grant Fund 286, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, the sum of $42,500.00 is appropriated to the Recreation and Parks Department No. 51-01, as follows:
Grant Title: ODNR Stockbridge Park Improvements; Grant No.: 511419; OCA Code: 511419; Object Level 3: 6621; Amount: $125,500.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the expenditure of $125,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 286, as follows:
Project OCA Code Object Level 3 Amount
511419-100000 (ODNR Stockbridge Park Improvements) 511419 6621 $125,000.00
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.