Explanation
BACKGROUND: This ordinance authorizes the Director of the Office of Education to enter into a contract modification with Columbus State Community College by increasing the contract, in an amount of up to $535,655.00. To that end, this ordinance also authorizes an appropriation and expenditure.
This contract was authorized by Ordinance 1490-2025, which was passed by Council on June 9, 2025. The contract provides for Columbus State Community College to provide student support services to those students enrolled in the Columbus Promise Program.
To ensure that there are sufficient funds available on the purchase order to fulfill upcoming invoices related to the spring semester, a contract modification to add funds is requested.
Amount of additional funds to be expended: $535,655.00
Original contract amount $700,000.00 Ord. 1490-2025
Modification No. 1 amount $535,655.00
Total contract amount $1,235,655.00
Reason other procurement processes are not used:
This contract modification was anticipated, as the full funding need of just over $1.2 million was not available at the time of the original ordinance. Columbus State Community College is the sole operator of the Columbus Promise Program and is actively providing student support services.
How cost of modification was determined:
The cost of the modification was determined based on the estimated total cost of student support services for enrolled Columbus Promise students in the 2025-2026 academic year, minus the $700,000 already authorized.
Fiscal Impact: Funds are available within the Job Growth subfund (100015).
Emergency Designation: Emergency action is requested in order to allow the contract modification to go into effect before the spring semester invoice is due.
Title
To authorize the Director of the Office of Education to modify and increase the contract with Columbus State Community College for student support services associated with the Columbus Promise program; to make an appropriation and to authorize an expenditure within the Job Growth subfund; and to declare an emergency. ($535,655.00)
Body
WHEREAS, the Office of Education is engaged in a contract with Columbus State Community College for student support services associated with the Columbus Promise program; and
WHEREAS, this contract was authorized by Ordinance No. 1490-2025 and passed by City Council on June 9th, 2025; and
WHEREAS, a contract modification is requested to ensure sufficient funds are available for the spring semester invoice expected within the terms of the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Office of Education in that it has become immediately necessary to authorize the Director to modify and increase the contract with Columbus State Community College in order to ensure that sufficient funds are available to fulfill upcoming invoices related to the spring semester, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Office of Education is hereby authorized to modify and increase the contract with Columbus State Community College in an amount of up to $535,655.00.
SECTION 2. That this modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 3. That the Auditor is hereby authorized and directed to appropriate $535,655.00 within the Job Growth subfund, fund 1000, subfund 100015, to the Office of Education, per the accounting codes in the attachment to this ordinance.
SECTION 4. That per the action authorized in Section 1 of this ordinance, the expenditure of $535,655.00 within the Job Growth subfund is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.