Explanation
1. BACKGROUND
This ordinance authorizes the Assistant Director of Public Service, designated pursuant to Columbus City Code Section 219.02, to enter into professional services contract with Gannett Fleming Engineers & Architects, P.C. in the amount not to exceed $520,781.96 for the Bridge Rehabilitation - Front Street and Nationwide Boulevard project ("Project").
The intent of this Project is to provide the City of Columbus, Department of Public Service, additional resources for design services to rehabilitate the Front Street and Nationwide Boulevard bridges over the railroad tunnel in downtown. The Project will include deck replacements, conversion of the bridge abutments to semi-integral, painting of the superstructures, approach slab replacements, and joint replacements.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - Front Street and Nationwide Blvd Project. The Project was formally advertised on the Vendor Services and Bonfire web sites from November 9, 2022 to December 7, 2022. The city received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on December 14, 2022. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/
EBE/LGBTBE/SLBE
AECOM Technical Services, Inc. Columbus, Ohio MAJ
Pennoni Associates, Inc. Worthington, Ohio MAJ
Michael Baker International, Inc. Columbus, Ohio MAJ
EMH&T Columbus, Ohio MAJ
Burgess & Niple Columbus, Ohio MAJ
Gannett Fleming Engineers and Architects Columbus, Ohio MAJ
Ribway Engineering Group, Inc. Columbus, Ohio MBE
E.L. Robinson Engineering Grandview Heights, Ohio MAJ
Gannett Fleming Engineers & Architects, P.C. received the highest score by the evaluation committee and will be awarded the Bridge Rehabilitation - Front Street and Nationwide Blvd contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Gannett Fleming Engineers & Architects, P.C.
2. CONTRACT COMPLIANCE
Gannett Fleming Engineers & Architects, P.C.’s contract compliance number is CC001829 and expires 01/11/2024.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2022 Capital Improvement Budget is required to establish sufficient budget authority for the Project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested in the usual operation of the City to expedite this contract so that the rehabilitation may commence in order to complete the inspection in June 2023 and ensure construction is completed by the end of 2025 to ensure the useful life of the bridges and to ensure the safety of the traveling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Assistant Director of Public Service designated pursuant to Columbus City Code Section 219.02 to enter into a professional services contract with Gannett Fleming Engineers & Architects, P.C. for the Bridge Rehabilitation - Front Street and Nationwide Blvd project; to authorize an expenditure not to exceed $520,781.96 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($520,781.96)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the rehabilitation of the Front Street and Nationwide Boulevard bridges over the railroad tunnel in downtown.; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - Front Street and Nationwide Blvd project ("Project"); and
WHEREAS, Gannett Fleming Engineers & Architects, P.C. submitted the best overall proposal for this Project; and
WHEREAS, it is necessary to enter into a contract with Gannett Fleming Engineers & Architects, P.C. for the provision of professional engineering consulting services described above in the amount not to exceed $520,781.96; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned Project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the Project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Assistant Director of Public Service designated pursuant to Columbus City Code 219.02 to enter into contract with Gannett Fleming Engineers & Architects, P.C. in order to provide funding for the Bridge Rehabilitation - Front Street and Nationwide Blvd so that the rehabilitation may proceed without delay, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103 - 100068 / ASR-Hudson St-I-71 to Cleveland Ave (Voted Carryover) / $638,484.00 / ($520,782.00) / $117,702.00
7704 / P530301-260755 / Bridge Rehabilitation - Front St and Nationwide Blvd over RR Tunnel (Voted Carryover) / $0.00 / $520,782.00 / $520,782.00
SECTION 2. That the transfer of $520,781.96, or so much thereof as may be needed, is authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103 - 100068 (ASR-Hudson St-I-71 to Cleveland Ave), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-260755 (Bridge Rehabilitation - Front St and Nationwide Blvd over RR Tunnel), Object Class 06 (Capital Outlay) per the account codes in the attachment to this Ordinance.
SECTION 3. That the Assistant Director of Public Service designated pursuant to Columbus City Code Section 219.02 be, and hereby is, authorized to enter into a professional services contract with Gannett Fleming Engineers & Architects, P.C. at 2500 Corporate Exchange Dr., Suite 230, Columbus, OH 43231, for the Bridge Rehabilitation - Front Street and Nationwide Blvd project in an not to exceed $520,781.96.
SECTION 4. That the expenditure of $520,781.96, or so much thereof as may be needed, is authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-260755 (Bridge Rehabilitation - Front St and Nationwide Blvd over RR Tunnel), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the Project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.