Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc., in the amount of $1,722,501.55, for the Canyon Drive Area Water Main Improvements and Lenappe Drive/Canyon Drive Stormwater System Improvements Project, Division of Power and Water Contract Number 1107. This is a combined construction project between the Division of Power and Water, Division of Sewerage and Drainage; and the Division of Design and Construction. The project was bid as one project and but will be funded separately by each division. The entire project will be inspected by the Department of Public Service through the Construction Inspection Section of the Division of Design and Construction.
The purpose of this project is to habilitate and construct new water mains, install new storm new storm sewers, and resurface various streets in the Canyon Drive/Lenappe Drive area.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six (6) bids on January 12, 2011. These bids were received from: Elite Excavating Co. of Ohio, Inc. - $1,722,501.55; George J. Igel & Co., Inc. - $1,789,098.36; Fields Excavating, Inc. - $1,798,769.70; Conie Construction Co. - $1,849,575.20; John Eramo & Sons, Inc. - $1,860,208.68; and Complete General Construction Co. - $1,891,842.04.
The lowest and best bid was from Elite Excavating Co. of Ohio, Inc., for $1,722,501.55. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Information form.
Contract Compliance Information: 20-1643186, expires 4/6/12, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elite Excavating Co. of Ohio, Inc.
3. FISCAL IMPACT: This is a joint project between the Department of Public Utilities and the Department of Public Service.
Funding in the amount of $1,221,684.12 for the Division of Power and Water (Water) will come from the Water Super Build America Bonds Fund.
Funding in the amount of $702,788.71 for the Division of Sewerage and Drainage (Stormwater) will come from the Storm Super Build America Bonds Fund. A transfer of funds within the Storm Super Build America Bonds Fund will be necessary.
Funding in the amount of $63,620.73 for the Department of Public Service, Division of Design and Construction will come from the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund. Ordinance 0628-2010 established AC030978 to be used for this project. The remaining funds ($43,620.73) will be authorized to be expended in this ordinance.
Title
To authorize the Director of Public Utilities to enter into a contract in the amount of $1,722,501.55 with Elite Excavating Co. of Ohio, Inc.; for construction of the Canyon Drive Area Water Main Improvements and Lenappe Drive/Canyon Drive Stormwater System Improvements Project; for the Divisions of Power and Water, Sewerage and Drainage (Stormwater), and Design and Construction (Public Service); to provide for payment of inspection, material testing and related services to the Division of Design and Construction in the amount of $265,592.00; to authorize an expenditure of $1,221,684.12 within the Water Super Build America Bonds Fund; to authorize a transfer and expenditure of $702,788.71 within the Storm Super Build America Bonds Fund; and to authorize a transfer and expenditure of $43,620.73 within the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund for the Department of Public Service. ($1,968,093.56)
Body
WHEREAS, six (6) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on January 12, 2011 for the construction of the Canyon Drive Area Water Main Improvements and Lenappe Drive/Canyon Drive Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize the Department of Public Utilities Director to award and execute a construction contract for the Canyon Drive Area Water Main Improvements and Lenappe Drive/Canyon Drive Stormwater System Improvements Project; and
WHEREAS, it is necessary to provide for inspection, material testing and related services to the Division of Design and Construction; now, therefore
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Super Build America Bonds Fund; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Divisions of Power and Water (Water) and Sewerage and Drainage (Stormwater) to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Canyon Drive Area Water Main Improvements and Lenappe Drive/Canyon Drive Stormwater System Improvements Project for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Canyon Drive Area Water Main Improvements and Lenappe Drive/Canyon Drive Stormwater System Improvements Project with the lowest and best bidder, Elite Excavating Co. of Ohio, Inc., 4500 Snodgrass Road., Mansfield, Ohio 44903; in the amount of $1,722,501.55 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water (Water); and to obtain the necessary inspection, testing and prevailing wage coordination services from the Division of Design and Construction and to pay up to a maximum amount of $265,592.01.
SECTION 2. That the City Auditor is hereby authorized to transfer $702,788.81 within the Division of Sewerage and Drainage, Stormwater, Dept/Div. No. 60-15, Storm Super Build America Bonds Fund, Fund No. 677, Object Level One 06, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
677 | 610796-100000 | River South Improvements | 677796 | -$702,788.71
677 | 610749-100001 | Lenappe Drive/Canyon Drive SSI | 677491 | +$702,788.71
SECTION 3. That the City Auditor is hereby authorized to transfer $43,620.73 within the Division of Design and Construction, Dept/Div. No. 59-12, (Public Service), Fund No. 704, Streets and Highways G.O. Bonds Fund and Fund 746, the Build America Bonds Fund, Object Level One 06, Object Level Three 6631, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
704 | 530282-100055 | Resurfacing - Resurfacing 2010 Project 4 | 742855 | -$13,413.87
704 | 530282-100059 | Resurfacing - Glenmont Place | 748259 | +$13,413.87
746 | 530282-100057 | Resurfacing - Resurfacing 2010 Project 6 | 768257 | -$30,206.86
746 | 530282-100059 | Resurfacing - Glenmont Place | 768259 | +$30,206.86
SECTION 4. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed, is hereby authorized as follows: Division of Power and Water (Water), Dept./Division# 60-09, Water Super Build America Bonds Fund, Fund No. 610, Project 690236-100020 (carryover), Object Level Three 6629, OCA Code 623620, Amount $1,221,684.12.
SECTION 5. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed, is hereby authorized as follows: Division of Sewerage and Drainage (Stormwater), Dept./Division# 60-15, Storm Super Build America Bonds Fund, Fund No. 677, Project 610749-100001 (carryover), Object Level Three 6621, OCA Code 677491, Amount $702,788.71.
SECTION 6. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed, is hereby authorized for the Division of Design and Construction, Object Level One-Three Codes 06-6631 Dept./Division 59-12 as follows:
Fund | Project No. | Project Name | OCA | Amount
704 | 530282-100059 | Resurfacing - Glenmont Place | 748259 | $13,413.87
746 | 530282-100059 | Resurfacing - Glenmont Place | 768259 | $30,206.86
The expenditure of an additional $20,000.00 was previously authorized in ordinance 0628-2010 and is available for expenditure on AC030978-002.
SECTION 7. That the said construction company shall conduct the work to the satisfaction of the Directors of Public Utilities and Public Service and the Administrators of the Divisions of Power and Water, Sewerage and Drainage, and Design and Construction.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.