Explanation
BACKGROUND: The purpose of this legislation is to authorize a not-for-profit service contract extension with Asociacion de Escritores de Ohio to extend the term of the contract from Nov. 30th, 2026 to March 31st, 2027. This will facilitate further programming pertaining to Latino Heritage Month, such as an event to engage stakeholders (such as volunteers) who make Latino Heritage Month possible, evaluate 2026 programming successes and challenges, and prepare for 2027. The original cost of the contract was $120,000.00.
Reason additional goods/services could not be foreseen:
Since the contract began, further engagement opportunities with community stakeholders, including volunteers who make Latino Heritage Month possible, have been identified. Columbus City Council affirms the need for further engagement with these stakeholders, even after Latino Heritage Month, to ensure that relevant stakeholders receive sustained engagement, review what went well and what needed improvement in 2026, and how best to prepare for 2027.
Reason other procurement processes were not used:
Asociacion de Escritores de Ohio is uniquely qualified to administer Latino Heritage Month programming on behalf of the City of Columbus because they have been contracted for this work since 2025. Before that, Our Lady of Guadalupe Center administered Latino Heritage Month but has since been unable due to the large-scale demands of the events associated with Latino Heritage Month.
How cost of modification was determined:
N/A
Additional funds:
N/A
FISCAL IMPACT: N/A
Title
To authorize and direct the Office of Diversity and Inclusion to modify the not-for-profit service contract with Asociacion de Escritores de Ohio regarding Latino Heritage Month programming to extend the term of the contract. ($0.00)
Body
WHEREAS, Columbus City Council authorized a not-for-profit service contract with Asociacion de Escritores de Ohio in support of Latino Heritage Month programming through Ordinance 1808-2026; and
WHEREAS, the term of the aforementioned not-for-profit service contract was initially from Aug. 1st to Nov. 30th of 2026; and
WHEREAS, Columbus City Council recognizes that extending the term of the not-for-profit service contract would facilitate the execution of further programming related to, but occurring after, Latino Heritage Month; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Office of Diversity and Inclusion is hereby authorized and directed to modify the not-for-profit service contract with Asociacion de Escritores de Ohio to extend the term of the contract from Nov. 30th, 2026 to March 31st, 2027 in support of programming during and after Latino Heritage Month.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.