City of Columbus - File #: 0988-2004

• File #: 0988-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2004
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Finance Director to enter into a contract with Bob McDorman Chevrolet for the purchase of a 40-foot aerial truck for the Transportation Division; to authorize the expenditure of $94,492.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($94,492.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/13/2004	1	Auditor Reviewer	Reviewed and Approved
7/13/2004	1	CITY AUDITOR	Reviewed and Approved
7/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/9/2004	1	CITY ATTORNEY	Reviewed and Approved
7/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	ODI DIRECTOR	Reviewed and Approved
7/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2004	1	Finance Reviewer	Reviewed and Approved
7/7/2004	1	EBOCO Reviewer	Reviewed and Approved
6/30/2004	1	Service Drafter	Sent for Approval
6/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/30/2004	1	Service Drafter	Sent for Approval
6/15/2004	1	Service Drafter	Sent for Approval
5/27/2004	1	SERVICE DIRECTOR	Reviewed and Disapproved
5/26/2004	1	Service Reviewer	Reviewed and Approved	Fail
5/24/2004	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for the installation and maintenance of traffic lights throughout the City.  To accomplish this mission, the Division requires an aerial truck with a lift that can reach heights in excess of 40 feet.  This truck will replace an older aerial lift truck that is beyond its useful service life and provide for a more reliable fleet to fulfill services provided by the Division.  This purchase is consistent with the division's fleet replacement program.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on April 8, 2004 for Bid SA-001080GRW as follows:

Vendor	Cab and Chassis	Aerial Lift	Unit Cost	Status
Bob McDorman Chevrolet	Chevrolet	Arm-Lift	$93,997	Majority
Bob McDorman - Alt #1	Chevrolet	Duralift	$94,747	Majority
Dueco	GMC	Terex	$95,924	Majority
Byers Chevrolet	Chevrolet	Duralift	$96,989	Majority
Byers Chevrolet - Alt #1	Chevrolet	Altec	$97,553	Majority
Center City International	International	Duralift	$99,956	Majority
LIFT-ALL	Chevrolet	Lift-All	$103,314	Majority
Center City - Alt #1	International	Arm-Lift	$104,350	Majority
Graham Ford - Alt #1	Sterling	Duralift	$104,557	Majority
Graham Ford	Sterling	Arm-Lift	$108,951	Majority
UTE, Inc.	Chevrolet	Versalift	$114,184	Majority

The primary bid from Bob McDorman Chevrolet, contract compliance number 31-0714139 (expiration date 09-03-05), met specifications as the lowest, best, most responsive and most responsible bid.  Their price for one unit is $93,997.00.  

The Division also recommends the acceptance one of the proposed options in the bid.  It is $495.00 for a larger power inverter.  The final cost for the complete unit will be $94,492.00.

Fiscal Impact:  The Transportation Division budgeted $3,165,000  in the 2004 Capital Improvements Budget for street equipment.  This ordinance authorizes an expenditure of $94,492.00.  Additional ordinances are forthcoming to expend the remaining bond funds set aside for street equipment.

Emergency action is requested to ensure that the 40-foot aerial truck can be ordered as soon as permissible.

Title

To authorize the Finance Director to enter into a contract with Bob McDorman Chevrolet for the purchase of a 40-foot aerial truck for the Transportation Division; to authorize the expenditure of $94,492.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($94,492.00)

Body

WHEREAS, the Transportation Division is responsible for the installation, maintenance, and repair of traffic lights and signals on the City's roadway system; and

WHEREAS, the Transportation Division is in need of a 40-foot aerial truck; and

WHEREAS, formal competitive bids for a 40-foot aerial truck were received on April 8, 2004, and

WHEREAS, the Transportation Division recommends acceptance of the lowest, best, most responsive and responsible bid submitted by Bob McDorman Chevrolet, and

WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase a 40-foot aerial truck for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance Director is hereby authorized to enter into a contract with Bob McDorman Chevrolet, 5885 Gender Road, Canal Winchester, OH 43110, for the purchase of a 40-foot aerial truck in accordance with the specifications on file in the Purchasing Office.

SECTION 2.  That the sum of $94,492.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.