Explanation
BACKGROUND: For the option to establish a Universal Term Contract (UTC) to purchase Allis Chalmers Sludge Pump Parts for the Division of Water. The term of the proposed option contract would be in effect from the date of execution by the City to and including April 30, 2010, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 23, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003060. Twenty-nine (29) bids were solicited (MBR-1, F1). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:
Werner-Todd Pump Company, CC#310937219 Expires: November 25, 2010
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract to purchase Allis Chalmers Sludge Pump Repair Parts with Werner-Todd Pump Company, to authorize the appropriation of one (1) dollar to establish the contract from the Purchasing/UTC Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 23, 2008, and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining optimal products/services at low prices; 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Allis Chalmers Sludge Pump Repair Parts are supplied without interruption, as they are used to repair Allis Chalmers Sludge Pumps , this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water in that it is immediately necessary to enter into a contract for the option to purchase Allis Chalmers Sludge Pump Repair Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Allis Chalmers Sludge Pump Repair Parts for the term ending April 30, 2010, with the option to renew for one (1) additional year in accordance with SA003060 as follows:
Werner-Todd Pump Company, Items 1 through 55: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.