Explanation
The Department of Public Utilities entered into a contract with Uni-Facs Steel Works, LLC for Specialized Machining and Fabrication Services for the Division of Sewerage and Drainage. This contract was the result of a Director's bid received on September 5, 2007. Uni-Facs Steel Works, LLC was the lowest, responsive, responsible bidder and met all requirements of the specifications. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis. The final extension has been exercised and the contract will expire on April 8, 2011. The Division is preparing the documents for a new advertisement and request for proposals for these services, but a new contract will not be in place before the existing contract expires. The Division is pleased with their performance and requests authority to modify the original contract to extend the contract completion date to October 31, 2011.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: 31-1203781, expires November 6, 2011
Uni-Facs Steel Works, LLC does not hold MBE/FBE status.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $0.00. Total contract amount including this modification is $200,000.00.
2. Reason additional funds were not foreseen: Additional funds are not requested. The original contract allows for two (2) extension periods on a year to year basis. The final extension has been taken and will expire on April 8, 2011. This modification is to provide an extension of the final year of the current contract to October 31, 2011.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
This legislation is being submitted as an emergency so that there is not any interruption in Specialized Machining and Fabrication Services at the wastewater treatment plants.
FISCAL IMPACT: The Division of Sewerage and Drainage allocated $125,000.00 for these services in the 2011 budget.
The following amounts were encumbered in 2008 and 2009 for this service:
2008 - $100,000.00
2009 - $100,000.00
Title
To authorize the Director of Public Utilities to enter into a modification of the Specialized Machining and Fabrication Services contract with Uni-Facs Steel Works, LLC, for the Division of Sewerage and Drainage; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Uni-Facs Steel Works, LLC for Specialized Machining and Fabrication Services, and
WHEREAS, the Division of Sewerage and Drainage utilizes these services for the Jackson Pike Wastewater Treatment Plant and the Southerly Wastewater Treatment Plant, and
WHEREAS, the Division of Sewerage and Drainage is preparing the documents for a new advertisement and request for proposals for these services, but a new contract will not be in place before the existing contract expires, and
WHEREAS, the Division of Sewerage and Drainage wishes to modify EL007928 with Uni-Facs Steel Works, LLC for Specialized Machining and Fabrication Services to extend the final year of the current contract to October 31, 2011, and
WHEREAS, the vendor has agreed to modify and extend the final year of the current contract at no increase in prices and no change in conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to modify and extend the existing contract so as not to interrupt services being performed at the wastewater treatment plants with Uni-Facs Steel Works, LLC for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to modify and extend contract EL007928 with Uni-Facs Steel Works, LLC. Total amount of additional funds needed for this contract modification No. 2 is $0.00. Total contract amount including this modification is $200,000.00.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.