Explanation
The Division of Income Tax supplies city income tax forms and tax packets to the public. These forms are used for yearly individual and corporate tax returns and are vital to daily operation. In accordance with the Columbus City Code, the Income Tax Division used the competitive bidding process to obtain a contract for the production of the personalized income tax forms.
Bids for the printing of the personalized income tax forms were formally bid by the Purchasing Office. Three (3) timely bids were received.
The bid from The Shamrock Companies, Inc. was determined to be the best, as well as responsive bid. The Shamrock Companies produced the annual tax forms packets for 2001 and 2004. The Shamrock Companies faxed a memo on 11/2/2005 detailing corrective actions to improve the quality control on standardization of addresses on this year's tax returns. The corrective actions enumerated in this document were deemed acceptable by the Division of Income Tax.
Title
To enter into contract with The Shamrock Companies, Inc. for the production of 2004-2005 personalized income tax forms for the Department of the City Auditor, Division of Income Tax and to authorize the expenditure of $47,716.00
Body
WHEREAS, the Division of Income Tax requires a contract for the production of city income tax forms and tax packages for public use; and,
WHEREAS, the Division of Purchasing solicited bids for the tax forms and tax packages and the bid has been awarded to the lowest responsive bidder; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and his is hereby authorized and directed to enter into contract with The Shamrock Companies for the production of 2005 personalized income tax forms.
SECTION 2. That the expenditure of $47,716.00 or so much thereof as may be necessary is hereby authorized from Department 22-02, General Fund 01-100, Character 03, Minor Object 352, Index Code 220202, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.