Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify an existing professional services contract with Heart and Hunter Inc. doing business as Hunter Marketing.
Ordinance 3139-2023 authorized the Director of Public Service to apply for grants with Ohio Environmental Protection Agency for the 2024 Ohio EPA Community and Litter Grant. The department was awarded grant funds in the amount of $100,000.00. Also, pursuant to ordinance 0135-2024, the Department was awarded a private grant from Keep America Beautiful to implement a 2024 Cigarette Litter Prevention Program in the amount of $20,000.00. Both grants include a communication and outreach component.
In 2023, the department was awarded grant fund from the 2023 Ohio EPA litter grant program for communication and outreach related to the departments recycling program. Pursuant to RFQ026772, the city issued a request for proposal to acquire said communication and outreach services. Heart and Hunter was awarded this multi-year contract for communication and outreach services in support of the City of Columbus Climate Action Plan.
Amount of additional funds to be expended: $108,566.00
The original contract amount: $49,000.00 (PO442836)
The total of modification 1: $108,566.00 (Total this Ordinance)-
The contract amount including all modifications: $157,566.00
Reason additional goods/services could not be foreseen:
This is a planned contract modification for the purpose of continuing the communication and outreach services in support of the City’s Climate Action Plan.
Reason other procurement processes are not used:
Heart and Hunter has knowledge and experience with this specific stakeholder outreach, bidding the work out would add more costs and time to the completion.
How cost of modification was determined:
The costs of this contract modification are consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
2. CONTRACT COMPLIANCE
The contract compliance number for Heart and Hunter Inc. is 035651, which expires April 13, 2025.
3. FISCAL IMPACT
Funding in the amount of $108,566.00 is available within Fund 2220, Grant #592404, Fund 2291, Grant #592409, and fund 1000 subfund 100000 General Fund.
Title
To authorize the Director of Public Service to modify a service contract with Hunter Marketing relative to the Communication and Outreach services in support to the City’s recycling program; and to authorize the expenditure of $108,566.00 from the within the general government grant fund, the private grant fund and the general fund. ($108,566.00)
Body
WHEREAS, Ordinance 3139-2023 authorized the Director of Public Service to apply for grants with Ohio Environmental Protection Agency for the 2024 Ohio EPA Community and Litter Grant; and
WHEREAS, the department was awarded grant funds in the amount of $100,000.00; and
WHEREAS, in 2023, the department was awarded grant fund from the 2023 Ohio EPA litter grant program for communication and outreach related to the departments recycling program and pursuant to RFQ026772, the city issued a request for proposal to acquire said communication and outreach services; and,
WHEREAS, Heart and Hunter Inc. was awarded this multi-year contract for communication and outreach services in support of the City of Columbus Climate Action Plan; and
WHEREAS, this legislation seeks to authorize the Director of Public Service to execute a contract modification to the communication and outreach contract in the amount of $108,566.00, to support the provision of services in 2024; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification with Heart and Hunter Inc. dba Hunter Marketing, 51 N. Pearl Street, Columbus, Ohio 43215 relative to the Park Columbus Educational Communications Campaign.
SECTION 2. That the expenditure of $108,566.00, or so much thereof as may be needed, is hereby authorized in Fund 2220 (General Grant Fund), Grant Number 592404, 2024 Ohio EPA Litter Grant, Dept-Div 5902 (Public Service - Refuse Collection), in Object Class 03 (Services), 2291 (Private Grant Fund) Grant Number 592409, Dept-Div 5902 (Public Service - Refuse Collection), in Object Class 03 (Services), and the General Fund 1000. Subfund 100000, Dept-Div 5902 (Public Service - Refuse Collection), in Object Class 03 (Services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the requisite funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.