Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into 3 agreements based on Request for Proposals that were received in accordance with City Code Section 329.11 for Green Best Management Practices (BMP) studies for infrastructure for the Division of Sewerage and Drainage. The studies are being done in support of the Mayor's Get Green Columbus Initiative.
Two (2) separate RFP's were mailed out on May 19, 2008 in accordance with City Code Section 329.11. Evaluations, proposals and Request for Proposals specifications are attached.
The first RFP asked for proposals to perform an investigation and report on the incentives for installing water quality BMP for private infrastructure. Two (2) proposals were received. The study would determine and describe the criteria and programs for requiring the use, encouraging the use and providing incentives for the use of green infrastructure on private projects more appealing to developers and owners. The consultant would be required to contact similar entities and review other community programs in place and the associated benefits of such programs.
During the review of these proposals an alternate proposal to determine the likely benefits of providing green infrastructure as an aid to reduction of combined overflows and flows treated at the City wastewater treatment plants was submitted in combination with a limited incentives study. The Division of Sewerage and Drainage determined that it was in the best interest of the City to award two separate contracts from this proposal request. One award will be to Strand Associates Inc in the amount of $48,600.00 for the original intent stated above the other award will be made to Williams Creek Consulting Inc for the enhanced proposal in the amount of $49,851.15.
The second proposal asked for an operation and maintenance study for green infrastructure. Three (3) proposals were received. The study is to determine the time, resources and monetary commitment needed to effectively operate and maintain green BMPs such as bioswales, vegetated filters, green islands and rain gardens. The study will further indicate the frequency of inspection and maintenance required projected costs and staffing requirements. The award of this proposal was made to Tetra Tech in the amount of $49,995.66.
SUPPLIERS:
Strand Associates (39-1020418) Expires 11-19-09
Williams Creek Consulting (36-4498641) Expires 9-2-10
Tetra Tech (95-4148514) Expires 10-23-10
FISCAL IMPACT: $148,446.81 is needed and budgeted for these services.
Emergency legislation is being requested to allow for immediate commencement of this study.
Title
To authorize the Director of Public Utilities to enter into three separate agreements with Strand Associates, Williams Creek Consulting and Tetra Tech to perform portions of a Green Infrastucture Best Management Practices Study for the Division of Sewerage and Drainage, to authorize the expenditure of $148,446.81 from the Sewerage System Operating Fund, and to declare an emergency. ($148,446.81)
Body
WHEREAS, the Department of Public Utilities has a need to study the incentives of green infrastructure as part of the Mayor's Get Green Columbus Initiative, and
WHEREAS, two (2) separate RFP's were mailed out on May 19, 2008 in accordance with City Code Section 329.11, and
WHEREAS, the first RFP asked for proposals to perform an investigation and report on the incentives for installing water quality BMP for private infrastructure. Two (2) proposals were received, and
WHEREAS, during the review of these proposals an alternate proposal to determine the likely benefits of providing green infrastructure as an aid to reduction of combined overflows and flows treated at the City wastewater treatment plants was submitted in combination with a limited incentives study, and
WHEREAS, the Division of Sewerage and Drainage determined that it was in the best interest of the City to award two separate contracts from this proposal request. One award will be to Strand Associates Inc for the original intent stated above the other award will be made to Williams Creek Consulting Inc for the enhanced proposal, and
WHEREAS, the second proposal asked for an operation and maintenance study for green infrastructure. Three (3) proposals were received, and
WHEREAS, the study is to determine the time, resources and monetary commitment needed to effectively operate and maintain green BMP's such as biowales, vegetated filters, green islands and rain gardens and determine the maintenance and inspection frequency and cost, and
WHEREAS, the award of this proposal was made to Tetra Tech, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into three (3) agreements so that the studies can commence immediately with Stand Associates, Williams Creek Consulting and Tetra Tech for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section1. That the Director of Public Utilities be and is hereby authorized to enter into three (3) agreements none of which to exceed $50,000.00 with Stand Associates, Williams Creek Consulting and Tetra Tech for Green Infrastructure Management Practices Studies for the Division of Sewerage and Drainage.
Section 2. That the expenditure of $148,446.81or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA 605006
Object Level 1: 03,
Object Level 03: 3336
Amount: $148,446.81
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.