Explanation
BACKGROUND: The Department of Public Safety, Division of Police, on behalf of the FY2010 Urban Area Security Initiative (UASI), was awarded a grant for the acquisition of a Forward Looking Infrared System (FLIR) for the helicopter unit. This equipment is a thermal and visible light imaging system that will provide detection capabilities in any type of weather conditions, day or night. The Division currently owns two such systems for its helicopter fleet, and physically moves them from aircraft to aircraft as needed. This additional system will decrease the wear and tear on the existing systems, provide for a backup if one system is out for repair, and decrease the number of times each has to be moved in and out of the aircraft. A formal bid SA002144 was held in September 2006. Only one bid was received from FLIR Systems, Inc. The total cost to purchase a new FLIR camera is $158,502.00.
Bid Information: Since FLIR Systems, Inc. is the sole manufacturer of the FLIR Systems (U8500XR Stabilized Assembly) that is compatible with the cables and electronic boxes currently installed on the Police helicopters, this purchase shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of this purchase in order to meet the deadlines of the grant award.
Contract Compliance #930708501 expires on 11/30/2013.
FISCAL IMPACT: The grant award from the Franklin County Office of Homeland Security & Justice allows for this purchase and will be paid by Franklin County.
Title
To authorize and direct the Finance and Management Director to execute those documents necessary for the acquisition of a Forward Looking Infra Red System, in accordance with sole source procurement for the Division of Police from FLIR Systems, Inc. utilizing the Homeland Security Grant; and to declare an emergency. ($0)
Body
WHEREAS, the Division of Police was awarded a grant from the Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, this infrared camera system will provide better detection and safer flying for the Police Heliport Unit; and
WHEREAS, FLIR Systems, Inc. is the sole source provider from whom to purchase this type of camera; and
WHEREAS, the Division of Police is requesting the Finance and Management Director to execute the necessary documents for the acquisition of this infra red camera system utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to purchase a FLIR Camera System for use by the Police Helicopter unit, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary for the acquisition of a Forward Looking Infra Red System from FLIR Systems, Inc. utilizing the Homeland Security Grant for the Division of Police.
SECTION 2. That said agreement shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.