Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Driven Excavating LLC for the Big Walnut and Whetstone Water Service Improvements Project. The contract amount is $195,551.50, with a contingency of $20,000.00, for a total of $215,551.50 being authorized by this ordinance.
This project consists of installing new water services to existing Recreation and Parks facilities at Big Walnut Park and Whetstone Park. These facilities include a shelter house and maintenance facility at Whetstone Park and a shelter house at Big Walnut Park. Currently, the existing water service is non-compliant with current Department of Public Utilities rules for metering and backflow prevention. In addition, the existing services have experienced numerous breaks and are lacking in the control valves needed to effectively isolate the service during a repair. The new water services will provide reliable and safe potable water to these facilities.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 14, 2023 and received by the Recreation and Parks Department on August 15, 2023. Bids were received from the following companies:
Driven Excavating LLC. (MAJ): $195,551.50
JLD Construction Services LLC (MBE): $404,694.00
After reviewing the bids that were submitted, it was determined that Driven Excavating LLC was the lowest and most responsive bidder. Driven Excavating LLC and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Driven Excavating has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Garcia Surveyors (MBE)
Certification of the MBE being proposed is in good standing at the time the bid is being awarded.
Principal Parties:
Driven Excavating LLC
121 South Washington Street
Crestline, Ohio 44827
Darrin Feichtner, (567) 224-1421
Contract Compliance Number: 033459
Contract Compliance Expiration Date: September 5, 2025
Benefits to the Public: This project will benefit the public through the continued provision of safe and reliable drinking water to shelterhouses at Whetstone and Big Walnut Parks.
Community Input/Issues: As this project is a utility improvement to meet current regulatory compliance, community input was not applicable.
Area(s) Affected: Far East (58), Clintonville (39)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by providing quality recreational parks and facilities for all Columbus residents.
Fiscal Impact: $215,551.50 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Driven Excavating for the Big Walnut and Whetstone Water Service Improvements Project; to authorize the appropriation of $17,012.83 within the Recreation and Parks Voted Bond Fund; to authorize the transfer of $215,551.50 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $215,551.50 from the Recreation and Parks Voted Bond Fund. ($215,551.50)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Driven Excavating, LLC for the Big Walnut and Whetstone Water Service Improvements Project; and
WHEREAS, it is necessary to authorize the appropriation of $17,012.83 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the transfer of $215,551.50 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $215,551.50 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Director to enter into contract with Driven Excavating, LLC for the Big Walnut and Whetstone Water Service Improvements Project, all for the preservation of the public health, peace, property, safety, and welfare: and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Driven Excavating, LLC for the Big Walnut and Whetstone Water Service Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $17,012.83 is authorized within the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $215,551.50 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511019-100000 / Glenwood and Windsor Pools (Voted Carryover) / $1,192,245 / $1,192,245 / ($215,552) / $976,693 / $976,693
Fund 7702 / P511060-100000; Big Walnut and Whetstone Water Service Improvements (Voted Carryover); $0 / $0 / $215,552 / $215,552 / $215,552
SECTION 8. For the purpose stated in Section 1, the expenditure of $215,551.50 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.