Explanation
1. BACKGROUND
The Division of Traffic Management utilizes traffic sign and signal commodities throughout the city. These purchases can be capitalized. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. This ordinance authorizes the purchase of commodities through contracts the city's Purchasing Office has established as universal term contracts (UTC).
3M Company
Reflective Sign Sheeting
FL005916/SA005407: $200,000.00
General Supply & Services, Inc.
Traffic Signal Strain Poles
FL005381/SA004589: $20,000.00
Path Master, Inc.
Traffic Pedestal Poles
FL005337/SA004501: $50,000.00
Traffic Signal Strain Poles
FL005382/SA004589: $70,000.00
Traffic Controller Equipment
TBD/ SA005441: $100,000.00
Peek Traffic Corp.
Traffic Control Devices
TBD/SA005441: $20,000.00
VSI Sales, LLC
Traffic Pedestal Poles
FL005338/SA004501: $25,000.00
The estimated total cost of this equipment and commodities is $485,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the vendors.
2. CONTRACT COMPLIANCE
Vendor |
Compliance Number |
Exp. Date |
3M Company |
410417775 |
1/14/2015 |
General Supply & Services, Inc. |
205021902 |
5/16/2015 |
Path Master, Inc. |
341233777 |
4/15/2016 |
Peek Traffic Corp. |
200348594 |
6/16/2016 |
VSI Sales LLC |
203193781 |
8/16/2016 |
3. FISCAL IMPACT:
Funding for this equipment and commodities is available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure the timely availability of equipment and commodities for installation and replacement purposes to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders with multiple vendors for the purchase of commodities, supplies and materials for traffic sign upgrades and traffic signal equipment per the terms and conditions of existing citywide universal term contracts for the Division of Traffic Management; to authorize the expenditure of $485,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($485,000.00)
Body
WHEREAS, the Division of Traffic Management utilizes, traffic signs, traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office; and
WHEREAS, this ordinance authorizes the purchase of anticipated needs for the remaining of 2014 for the Division of Traffic Management; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $485,000.00 per the terms and conditions of existing citywide universal term contracts for equipment and commodities as follows:
Fund/ Project #
704 / 540007-100003 Traffic Signal Installations - Signal Co
General Supply & Services, Inc.
915 Taylor Rd. Suite B
Gahanna, OH 43230
Traffic Signal Strain Poles
FL005381/SA004589: $20,000.00
Path Master, Inc.
1960 Midway Dr.
Twinsburg, OH 44087
Traffic Pedestal Poles
FL005337/SA004501: $50,000.00
Traffic Signal Strain Poles
FL005382/SA004589: $70,000.00
Traffic Controller Equipment
TBD/ SA005441: $100,000.00
Peek Traffic Corp.
2906 Corporate Way
Palmetto, FL 34221
Traffic Control Devices
TBD/SA005441: $20,000.00
VSI Sales LLC
PO Box 2219
Hazleton, PA 18201
Traffic Pedestal Poles
FL005338/SA004501: $25,000.00
704 / 540008 - 100001 Sign Upgrading/Streetname Signs - Commodities
3M Company
3M Center Bldg 235-3A-09
St. Paul, MN 55144
Reflective Sign Sheeting
FL005916/SA005407: $200,000.00
SECTION 2. That the expenditure of $485,000.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-11 as follows,
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $285,000.00
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Co / 06-6631 / 740801 / $200,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.