Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Northern Lights Locating and Inspection, Inc. for fiber optic locating services in the amount of up to $200,000.00
The Department of Technology is responsible for approximately 900 miles of underground fiber optic cabling in various strand count quantities throughout the City of Columbus. The intent of this contract is to provide the City of Columbus, Department of Technology, additional resources for locating services that encompass current layout and/or any new installations.
DoT formally advertised for the services on the Bonfire and Vendor Services web site from April 24, 2024, to May 15, 2024. The city received six (6) responses. While all proposals were deemed responsive, Northern Lights Locating and Inspection, Inc. was determined to be the best proposal overall. The six respondents were as follows:
Bidder Total Points City/State MAJ/ODI Status
|
Northern Lights Locating and Inspection, Inc |
87.00 |
Plainfield, IN |
MAJ |
|
SAM |
84.33 |
Westerville, OH |
MAJ |
|
Ewers Utility |
69.33 |
Mount Vernon, OH |
MAJ |
|
Stake Center Locating, LLC |
63.67 |
Greensboro, NC |
MAJ |
|
Mark it Private, LLC |
54.67 |
Greenfield, IN |
MAJ |
|
USCI Locating Services, LLC |
53.67 |
Indianapolis, IN |
MAJ |
This contract may be modified in the future if additional funds are allocated for this purpose.
This ordinance also authorizes the expenditure of up to $200,000.00 for the above-mentioned purpose.
FISCAL IMPACT
Funds for this contract are budgeted and available in the Department of Technology, Information Services operating fund.
EMERGENCY
Emergency designation is requested so that there will be a contract in place during the summer/fall construction season.
CONTRACT COMPLIANCE
Vendor: Northern Lights Locating and Inspection, Inc.
Vendor no: 049221, Expiration - 5/28/2026
Title
To authorize the Director of the Department of Technology to enter into a contract with Northern Lights Locating and Inspection, Inc. for fiber optic locating services; to authorize the expenditure of up to $200,000.00; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Technology has a need for fiber locating services; and
WHEREAS, on May 15, 2024, proposals for fiber locating services were opened; and
WHEREAS, the best overall proposal was Northern Lights Locating and Inspection, Inc.; and
WHEREAS, the Department of Technology wishes to award a contract, of up to $200,000.00, to Northern Lights Locating and Inspection, Inc. for fiber locating services; and
WHEREAS, an emergency exists in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with Northern Lights Locating and Inspection, Inc. for fiber locating services all for the immediate preservation of the public health, peace, property and safety; and now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Northern Light Locating and Inspection, Inc. for fiber locating services for an amount of up to $200,000.00.
SECTION 2: That the expenditure of up to $200,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment 1819-2024EXP).
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.