Explanation
BACKGROUND: The Department of Public Utilities, Division of Power and Water intends to complete a water line project on Cooke Road over Adena Brook and has agreed to incorporate the replacement of a culvert for the Franklin County Engineer's Office, into its plans. This Ordinance will authorize the Director of Public Utilities to enter into a Reimbursement Agreement with Franklin County, for these improvements, known as the Cooke Road 20-Inch Water Main Improvements Project, Project No. 690236-100064, in the amount of $400,000.00.
Improvements will be made at City cost and then reimbursed by the Franklin County Engineer's Office once construction is complete. The reimbursement will be deposited into the Water Permanent Improvement fund (Fund 608). The Franklin County Board of Commissioners passed Resolution No. 0119-12, on February 14, 2012, whereby the County agreed to reimburse the City for this project.
Franklin County will provide inspection services for all work related to the installation of the culvert and the City will supply inspection services for all work associated with the construction of the water line.
EMERGENCY DESIGNATION: The roadway will be completely shut down which serves at least 2 different schools. Emergency action is requested as the County needs to have construction completed while schools are on summer break. This agreement will need to be in place before construction begins.
FISCAL IMPACT: The Franklin County Engineer's Office will provide reimbursement to the Department Public Utilities, Division of Power and Water for 100% of the County's share of the costs associated with the construction of the improvements described herein. The amount of reimbursement will be determined at the conclusion of construction. The current estimate for the County's portion of the project is $400,000.00. Once the reimbursement is received the funds will be deposited into the Water Permanent Improvement fund (Fund 608).
Title
To authorize the Director of Public Utilities to enter into a Reimbursement Agreement with the Franklin County Engineer's Office, for replacement of a culvert at Cooke Road over Adena Brook; known as the Cooke Road 20-Inch Water Main Improvements Project; to authorize the deposit up to $400,000.00 within the Water Permanent Improvement Fund; and to declare an emergency.
Body
WHEREAS, the Director of Public Utilities needs to enter into a Reimbursement Agreement with the Franklin County Engineer's Office, for construction to the culvert at Cooke Road over Adena Brook, known as the Cooke Road 20-Inch Water Main Improvements Project; and
WHEREAS, the Franklin County Engineer's Office will pay a reimbursement amount for all costs relating to the culvert, which are currently estimated at $400,000.00; and
WHEREAS, it is necessary to authorize the deposit of the proceeds from the Franklin County Engineer's Office when said funds are presented to the Department of Public Utilities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Reimbursement Agreement with the Franklin County Engineer's Office for construction to the culvert at Cooke Road over Adena Brook, known as the Cooke Road 20-Inch Water Main Improvements Project, in an emergency manner in order to have construction completed while schools are on summer break; thereby immediately preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a Reimbursement Agreement with the Franklin County Engineer's Office, pursuant to Section 186 of the Columbus City Charter, for replacement of a culvert at Cooke Road over Adena Brook, known as the Cooke Road 20-Inch Water Main Improvements Project, for the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to deposit the reimbursement amount from Franlin County in the Water Permanent Improvement Fund, Fund 608.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.