Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Warner Road Improvements - Phase 2 project and to provide payment for construction, construction administration and inspection services.
This contract includes reconstructing Warner Road from Ulry Road to approximately 1,050 feet east and widening Ulry Road from approximately 390 feet south of Warner Road to approximately 1,110 feet north of Warner Road. Improvements include storm sewers, storm water basin, curb and gutter, sidewalk, shared use path, street lighting, street trees, and landscaping.
The estimated Notice to Proceed date is June 20, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on April 26, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Complete General Construction |
$2,273,871.08 |
Columbus, OH |
Majority |
|
Shelly and Sands, Inc. |
$2,326,919.54 |
Columbus, OH |
Majority |
|
Trucco Construction Co., Inc. |
$2,453,947.53 |
Delaware, OH |
Majority |
|
George J. Igel & Co., Inc. |
$2,548,834.07 |
Columbus, OH |
Majority |
|
Strawser Paving Company |
$2,554,184.87 |
Columbus, OH |
Majority |
|
Double Z Construction Co. |
$2,676,843.09 |
Columbus, OH |
Majority |
|
Nickolas M Savko & Sons |
$2,682,825.97 |
Columbus, OH |
Majority |
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,273,871.08. The amount of construction administration and inspection services will be $227,387.11. The total legislated amount is $2,501,258.19.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $2,501,258.19 are available within the Albany Crossing TIF Fund, Fund 7441. It is necessary to transfer cash within Fund 7441, from the Albany Crossing TIF Fund to the Warner Road Improvements - Phase 2 Capital Fund project , to align spending in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Albany Crossing TIF Fund; to authorize the transfer of cash within Fund 7441, the Albany Crossing TIF Fund, to the Warner Road Improvements - Phase 2 TIF Capital Fund project; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Warner Road Improvements - Phase 2 project; to authorize the expenditure of up to $2,501,258.19 for the Warner Road Improvements - Phase 2 TIF Capital Fund project; and to declare an emergency. ($2,501,258.19)
Body
WHEREAS, the Department of Public Service is engaged in the Warner Road Improvements - Phase 2 project; and
WHEREAS, the work for this project consists of reconstructing Warner Road from Ulry Road to approximately 1,050 feet east and widening Ulry Road from approximately 390 feet south of Warner Road to approximately 1,110 feet north of Warner Road. Improvements include storm sewers, storm water basin, curb and gutter, sidewalk, shared use path, street lighting, street trees, and landscaping; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Warner Road Improvements - Phase 2 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Warner Road Improvements - Phase 2 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary for Council to authorize a transfer of cash within Fund 7441, from the Albany Crossing TIF Fund to the Warner Road Improvements - Phase 2 project , to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to complete the needed mprovements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $2,501,258.19 is appropriated in Fund 7441 (Albany Crossing TIF), Dept-Div 4401 (Development Administration), Project P531004-100000 (Warner Road Improvements - Phase 2), in Object Class 06 (Capital Outlay); per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of cash within Fund 7441 in the amoount of $2,501,258.19 or so much thereof as may be needed, is hereby authorized between P441100 (Albany Crossing TIF, Dept-Div 4401 (Development Administration), to Project P531004-100000 (Warner Road Improvements - Phase 2) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Warner Road Improvements - Phase 2 project in the amount of up to $2,273,871.08 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $227,387.11.
SECTION 4. That the expenditure of $2,501,258.19, or so much thereof as may be needed, is hereby authorized in Fund 7441 (Albany Crossing TIF), Dept-Div 4401 (Development Administration), Project P531004-100000 (Warner Road Improvements - Phase 2), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.