Explanation
BACKGROUND: For the option to establish four (4) UTC contracts to purchase Mainline Hydrant and Repair Parts for the Division of Power and Water, the primary user. The hydrants and repair parts are used in the maintenance and repair of fire hydrants and water lines throughout the service areas of the City of Columbus Water Division. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 19, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003650). Fifty-two (52) bids were solicited: (M1A-1, F1-1, MBR-0). Four (4) bids were received.
The specifications allow for Primary and Secondary awards. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
HD Supply Waterworks, MAJ, CC# 03-0550887 expires 12/17/10, Primary award items 24-27, 29-37, 39, 88-93, 129, 130, 134, 135, 137-141 and 147. Secondary award items 21-23, 28, 38, 83-87, 94-98, 100-128, 131-133, and 136, $1.00.
Site Supply, Inc., MAJ, CC# 31-1350146 expires 2/13/11, Primary award items 51, 57-59, 71 and 77. Secondary award items 43-46, 48, 52, 54, 62-70, 72-76, 79 and 82, $1.00.
Trumbull Industries, Inc., MAJ, CC# 34-0653551 expires 1/7/12, Primary award items 21-23, 28, 38, 40-50, 53-56, 60-70, 72-76, 78-82, 100, 148, 149, 151-157 and 160. Secondary award items 25-27, 29-34, 39, 51, 57-59, 71, 77 and 99, $1.00.
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 8/24/12, Primary award items 1-20, 52, 83-87, 94-99, 101-128, 131-133 and 136. Secondary award items 40-42, 49, 50, 53, 55, 56, 60, 61, 78, 80 and 81, $1.00.
Total Estimated Annual Expenditure: $300,000.00, Division of Power and Water, the primary user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into four (4) contracts for the option to purchase Mainline Hydrants and Repair Parts with HD Supply Waterworks, Site Supply, Inc., Trumbull Industries Inc., and Ferguson Waterworks, to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 19, 2010 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Mainline Hydrant and Repair Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Mainline Hydrant and Repair Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Mainline Hydrant and Repair Parts in accordance with Solicitation No. SA003650 for a term of approximately two (2) years, expiring March 31, 2013, with the option to renew for one (1) additional year, as follows:
HD Supply Waterworks, Primary award items 24-27, 29-37, 39, 88-93, 129, 130, 134, 135, 137-141 and 147. Secondary award items 21-23, 28, 38, 83-87, 94-98, 100-128, 131-133, and 136, Amount: $1.00
Site Supply, Inc., Primary award items 51, 57-59, 71 and 77. Secondary award items 43-46, 48, 52, 54, 62-70, 72-76, 79 and 82, Amount $1.00
Trumbull Industries, Inc., Primary award items 21-23, 28, 38, 40-50, 53-56, 60-70, 72-76, 78-82, 100, 148, 149, 151-157 and 160. Secondary award items 25-27, 29-34, 39, 51, 57-59, 71, 77 and 99, Amount $1.00
Ferguson Waterworks, Primary award items 1-20, 52, 83-87, 94-99, 101-128, 131-133 and 136. Secondary award items 40-42, 49, 50, 53, 55, 56, 60, 61, 78, 80 and 81, Amount $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.