Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Facilities Management Division with S.A. Comunale Company, Inc., for the installation of a fire alarm system for the Division of Police, 2077 Parkwood Avenue.
Ordinance No. 0800-2014, passed by City Council on April 23, 2014, authorized the original contract with S.A. Comunale for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division.
A modification of the contract is necessary for the installation of the fire alarm at 2077 Parkwood Avenue. S.A. Comunale was chosen to perform this work because it is already under contract with Facilities Management as it is the contractor for the fire alarm systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to meet the operational needs of the Division of Police as quickly as possible, thereby ensuring compliance with all safety regulations.
S.A. Comunale Company, Inc. Contract Compliance No. 34-1122758, expiration date December 13, 2014.
Fiscal Impact: The cost of this modification is $30,783.50. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Facilities Management Division with S.A. Comunale Company, Inc., for the installation of the fire alarm system for the Division of Police, to authorize the expenditure of $30,783.50 from the Safety Voted Bond Fund; and to declare an emergency. ($30,783.50)
Body
WHEREAS, Ordinance No. 0800-2014, passed by City Council on April 23, 2014, authorized the original contract with S.A. Comunale for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify and increase said contract for the installation of a fire alarm system for the Division of Police, 2077 Parkwood Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division; in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with S.A. Comunale for the installation of a fire alarm system for the Division of Police, 2077 Parkwood Avenue, to meet the operational needs of the Division of Police as quickly as possible, thereby ensuring compliance with all safety regulations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract on behalf of the Facilities Management Division with S.A. Comunale Company, Inc., for the installation of the fire alarm system for the Division of Police, 2077 Parkwood Avenue.
SECTION 2. That the expenditure of $30,783.50, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level: 06
Object Level 3: 6620
Amount: $30,783.50
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.