Explanation
This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division with Decker Construction Company in the amount of $2,631,479.98 for the Resurfacing 2003 Project #3 - OPWC project and to pay construction inspection costs up to $254,567.50. This improvement details the resurfacing of various streets and related curb ramps located citywide. The Notice to Proceed will likely be issued by October 15, 2003. The project is to be completed within 270 calendar days. This project was bid by the Transportation Division and was advertised in The City Bulletin, Dodge Reports, and by the Builders Exchange. Six (6) responsive bids were received (5 majority, 1 minority) and tabulated on August 8, 2003, as follows (prices reflect the base bid plus Alternate #1):
Decker Construction Company $2,631,479.98
Columbus Asphalt Paving Company $2,688,978.61
Miller Pavement Maintenance, Incorporated $2,705,813.05
Strawser Paving $2,863,164.47
McDaniels Construction Corporation, Incorporated $2,905,813.82*
Shelly and Sands, Incorporated $2,938,520.73
* MBE
Award is to be made to Decker Construction Company, C.C. No. 31-0983557 (expires July 7, 2006), as the lowest, best, most responsive, and most responsible bidder using responsible contractor criteria. Construction inspection is budgeted at $254,567.50.
The Ohio Public Works Commission has approved funding a portion of the ADA-compliant handicapped ramp work connected with this and other resurfacing projects planned for award in 2003 up to a maximum of $4,389,627.00. The eligible ramp work on this contract has been estimated at $987,859.95. Local matching funds for this project are budgeted in the street resurfacing project within the 1995, 1999 Voted Streets and Highways Fund. These funds are being transferred to the Local Transportation Improvement Program (LTIP) Fund where both the OPWC funds and the local monies needed for the contract and inspection are being appropriated and authorized for expenditure.
Emergency action is requested so that the resurfacing may begin during the 2003 construction season.
Title
To authorize the transfer of $1,898,187.53 from the 1995, 1999 Voted Streets and Highways Fund to the Local Transportation Improvement Fund; to appropriate $2,886,047.48 within the Local Transportation Improvement Fund; to authorize the Public Service Director to enter into contract with Decker Construction Company for the Resurfacing 2003 Project #3 - OPWC project; to authorize the expenditure of $2,886,047.48 from the Local Transportation Improvement Fund for the Transportation Division and to declare an emergency. ($2,886,047.48)
Body
WHEREAS, bids were received and tabulated on August 8, 2003, for the Resurfacing 2003 Project #3 - OPWC project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, the Ohio Public Works Commission (OPWC) is making a maximum of $4,389,627.00 available to fund a portion of the ADA-compliant handicapped ramp work being undertaken within this and other resurfacing contracts to be awarded this year; and
WHEREAS, the OPWC share of funding for this contract is estimated at $987,859.95, and
WHEREAS, it is necessary to transfer and appropriate the local matching share necessary for this project to/within the Local Transportation Improvement Program (LTIP) Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be awarded immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That monies be transferred from the 1995, 1999 Voted Streets and Highways Fund, Fund 704, to provide the appropriate local match for this resurfacing project as follows:
TRANSFER FROM:
Fund: 704
Project: #530282
Project: resurfacing
O.L. 01/O.L. 03 Codes: 06/6631
OCA Code: 644385
Amount: $1,898,187.53
TRANSFER TO:
Fund: 704
Project #: 530282
Project: resurfacing
O.L. 01/O.L. 03 Codes: 10/5501
OCA Code: 644385
Amount: $1,898,187.53
TRANSFER FROM:
Fund: 704
Project #: 530282
project: Resurfacing
O.L. 01/O.L. 03 Codes: 10/5501
OCA Code: 644385
Amount: $1,898,187.53
TOTAL TRANSFER FROM: $1,898,187.53
TRANSFER TO:
Fund: 763
Grant #: 563001
Grant: Resurfacing
O.L. 01/O.L. 03 Codes: 80/0886
OCA Code: 563001
Amount: $1,898,187.53
TOTAL TRANSFER TO: $1,898,187.53
SECTION 3. That the sum of $2,886,047.48 be and hereby is hereby appropriated from the unappropriated balance of the Local Transportation Improvement Program Fund, Fund 763, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 4. That the monies appropriated within the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and is hereby authorized to enter into a contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204, for the construction of the Resurfacing 2003 Project #3 - OPWC project in the amount of $2,631,479.98 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $254,567.50 therefore.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $2,886,047.48 or so much thereof as may be needed, is hereby authorized to be expended from the Local Transportation Improvement Project Fund, Fund 763, Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.