Explanation
Background: This ordinance authorizes the City Auditor to transfer funds within the Division of Fire’s general fund budget, and also authorizes the Finance and Management Director, on behalf of the Division of Fire, to issue a purchase order to G&G Fitness Equipment, Inc. for commercial grade fitness equipment to replace aging equipment in City of Columbus Firehouses.
In May of 2017, a committee was convened to analyze the current inventory of fitness equipment across all City of Columbus fire stations and develop a long-term strategy for replacing aging equipment in a manner that is efficient, promotes consistency across locations, and supports current best practices in the field of exercise physiology. This committee consisted of representatives from the Division of Fire, the Public Safety Director’s Office, and the Department of Finance and Management. This plan was developed and approved by the committee to replace aging equipment in existing firehouses and completed in three (3) separate phases. This purchase will balance the amount of equipment needed in four (4) fire stations that have increased staffing since the beginning of the replacement project.
Bid information: The Division of Fire, is in need to purchase this standardized commercial fitness/exercise equipment as specified in this ordinance. The Division of Fire is requesting a Bid Waiver for said commercial fitness equipment purchases to satisfy the Columbus City Purchasing Code. G&G Fitness Equipment is the sole distributor for this region for Life Fitness commercial fitness equipment which has been standardized by the Fire Division, and has provided the equipment in the past two phases of this project; additionally, the manufacturer has agreed to waive the 6% surcharge on the elliptical equipment that commenced on August 1, 2021.
Contract Compliance: G&G Fitness Equipment, Inc. (#16-1365573) - (Vendor #000824)
Emergency Designation: This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said commercial grade fitness equipment to replace aging equipment in City of Columbus Firehouses.
Fiscal Impact: This ordinance authorizes transfer and expenditure of $18,914.00 within and from the General Fund, for the purchase of said commercial grade fitness equipment for City of Columbus Fire stations.
Title
To authorize the City Auditor to transfer $18,914.00 within the General Fund; to authorize the expenditure of $18,914.00 from the General Fund; to authorize the Finance and Management Director, on the behalf of the Division of Fire, to issue a purchase order to G&G Fitness for commercial grade fitness equipment; to waive the competitive bidding requirements of the City Code; and to declare an emergency. ($18,914.00)
Body
WHEREAS, a three phase plan was completed to replace the venerable inventory of fitness equipment across all City of Columbus fire stations; and,
WHEREAS, this ordinance authorizes the expenditure necessary to balance the amount of physical fitness equipment in four (4) Columbus Fire Stations as a result of increased staffing; and,
WHEREAS, the Department of Public Safety, Division of Fire, has determined that it is in the City's best interests to waive competitive bidding for this purchase; and,
WHEREAS, it is necessary to transfer funds within the General Fund in order to fund this purchase; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order to G&G Fitness Equipment, Inc. to purchase the aforementioned equipment for City of Columbus Fire stations to replace aging fitness equipment, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the City Auditor is hereby authorized to transfer $18,914.00, or so much thereof as may be needed, within the Division of Fire’s general operating fund budget, per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $18,914.00, or so much thereof as may be necessary for the purchase of replacement firehouse fitness equipment, be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to issue a purchase order to G&G Fitness in the amount of $18,914.00, or so much thereof as may be necessary for the purchase of replacement fitness equipment on behalf of the Columbus Division of Fire.
SECTION 8. That this Council finds it is in the best interest of the City to waive the provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned purchases.
SECTION 9: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.