Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract, not to exceed $300,000.00, for the emergency repair of a 48-inch water main along Hamilton Road, between I-270 and Sawyer Road, for the Division of Power and Water. The water main was damaged during installation of a private utility conduit and there is a need to regain use of this water main immediately. This water main is the primary feed for approximately 190,000 customers residing in the City of Columbus, City of Gahanna, and City of Reynoldsburg areas. Other customers affected by this water main include the Port Columbus International Airport and Mount Carmel East Hospital. The Division is able to temporarily keep these customers in service, however any additional issues in the area could result in these customers being out of service. Additionally, the summer months of July, August and September are approaching which are typically the highest months of water use. With the accumulation of these factors, the Division of Power and Water will need to restore the main to service immediately.
The Division of Power and Water has reviewed various options for repair and replacement. Currently the Division is exploring the use of innovative technology to repair and then rehabilitate the water main using trenchless methods to minimize the cost and disruption to the environment. If the results of trenchless methods are not successful, then conventional methods of construction will be required. The Department is in the process of obtaining quotations and requests waiver of competitive bidding provisions to allow entering into a contract with a suitable contractor.
As a result of the damage caused by the private utility contractor, the Department of Public Utilities will investigate responsibility for said damage and will seek reimbursement for damages if applicable.
EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to test and repair to have primary service to customers restored as soon as possible.
FISCAL IMPACT: This project was not budgeted, therefore, a transfer of funds within the Water Super Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a contract for the emergency repair of the Hamilton Road 48-inch water main for the Division of Power and Water; to waive the provisions of competitive bidding; to authorize a transfer and expenditure up to $300,000.00 within the Water Super Build America Bonds Fund; to amend the 2011 Capital Improvements Budget; and to declare an emergency. ($300,000.00)
Body
WHEREAS, a private utility contractor caused damage to the 48-inch water main on Hamilton Road; and
WHEREAS, this water main serves critical customers including residents in the City of Columbus, City of Gahanna, City of Reynoldsburg, as well as critical businesses such as Port Columbus International Airport and Mount Carmel East Hospital; and
WHEREAS, informal bids for the emergency repair of the Hamilton Road 48-inch water main are being solicited; and
WHEREAS, the Division of Power and Water will accept the lowest, responsive, and responsible bidder; and
WHEREAS, the Director of Public Utilities believes it is within the City's best interest to waive provisions of competitive bidding in order that the Division of Power and Water can proceed with the emergency repairs as soon as possible; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute an emergency repair for the Hamilton Road 48-inch water main; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract to repair the Hamilton Road 48-inch water main, in an emergency manner in order to test and repair to have primary service to customers restored as soon as possible, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the emergency repair of the Hamilton Road 48-inch water main with the lowest, responsive, and responsible bidder in an amount not to exceed $300,000.00, for the Division of Power and Water.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Code, 1959, in order to contract for emergency repairs to the Hamilton Road 48-inch water main, and such provisions are hereby waived.
SECTION 3. That the City Auditor is hereby authorized to transfer $300,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
610 | 690473-100001 (carryover) | Bethel/Henderson Booster Sta. Imp's | 614731 | -$300,000
610 | 690236-100050 (carryover) | Hamilton Rd. 48" W.M. Emergency Repairs | 612350 | +$300,000
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
610 | 690473-100001 (carryover) | Bethel/Henderson Booster Sta. Imp's | $3,000,000 | $2,700,000 | -$300,000
610 | 690236-100050 (carryover) | Hamilton Rd. 48" W.M. Emergency Repairs | $0 | $300,000 | +$300,000
SECTION 5. That the expenditure in an amount not to exceed $300,000.00 is hereby authorized for the emergency repair of the Hamilton Road 48-inch water main, within the Water Super Build America Bonds Fund, Division of Power and Water, Dept/Div. No. 60-09, Fund No. 610, Project No. 690236-100050 (carryover), OCA 612350, Object Level Three 6629.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.