Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Shelly & Sands, Inc. in the amount of $3,005,205.99; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $432,394.63; for a legislative total of $3,437,600.62; to authorize a transfer of cash and an amendment to the 2008 Capital Improvements Budget; in connection with the Champion Ave. 24" Water Main Project, Division of Power and Water Contract Number 1058. This legislation will also authorize the appropriation and expenditure of funds from the Water Supply Revolving Loan Account Fund for the construction contract.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened ten bids on January 30, 2008. Bids were received from: Shelly & Sands - $3,005,205.99; Fields Excavating - $3,157,139.69; Reynolds, Inc. - $3,176,031.02; Nickolas Savko & Sons - $3,254,208.36; Elite Excavating Co. of Ohio, Inc. - $3,450,941.85; John Eramo & Sons - $3,490,105.00; Kokosing Construction - $3,491,609.99; Stover & Turner Excavating - $3,604,825.70; Complete General Construction Co. - $3,659,736.89; and George J. Igel & Co. - $4,035,790.45.
The lowest and best bid was from Shelly & Sands, Inc. in the amount of $3,005,205.99. Their Contract Compliance Number is 31-4351261 (expires 2/19/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: Monies for this project are provided from two sources: $432,394.63 will come from the Water Works Enlargement Voted Bonds Fund for the inspection, testing and prevailing wage coordination services and $3,005,205.99 will come from the loan appropriation from the Water Supply Revolving Loan Account Fund, Loan No. 4866, for construction. This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Shelly & Sands, Inc. for the Champion Ave. 24" Water Main Project; to authorize a transfer of funds and the appropriation and expenditure of $432,394.63 within the Water Works Enlargement Voted Bonds Fund; to authorize the appropriation and expenditure of $3,005,205.99 within the Water Supply Revolving Loan Account Fund; and to amend the 2008 Capital Improvements Budget; for the Division of Power and Water (Water). ($3,437,600.62)
Body
WHEREAS, ten bids for the Champion Ave. 24" Water Main Project were received and publicly opened in the offices of the Director of Public Utilities on January 30, 2008; and
WHEREAS, the lowest and best bid was from Shelly & Sands, Inc. in the amount of $3,005,205.99; and
WHEREAS, the Water Supply Revolving Loan Account Fund has a loan for the City of Columbus and was approved on March 27, 2008, in the amount of $3,005,205.99; identified as WSRLA Loan No. 4866 for the above listed project with eligible costs including the construction contract and contingency; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Shelly & Sands, Inc. for the Champion Ave. 24" Water Main Project, to authorize the appropriation and expenditure of funds from the Water Supply Revolving Loan Account Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Champion Ave. 24" Water Main Project with the lowest and best bidder, Shelly & Sands, Inc.; 1515 Harmon Ave., Columbus, Ohio 43216; in the amount of $3,005,205.99; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $432,394.63; for a legislative total of $3,437,600.62
SECTION 2. That the proceeds from the Water Supply Revolving Loan Account (WSRLA) Loan No. 4866, for the Champion Ave. 24" Water Main Project, and funds from the unappropriated monies in Fund 616, the amount of $3,005,205.99, which includes funding for the cost of construction, are hereby appropriated to the Division of Power and Water (Water), Division 60-09, Fund No. 616, Object Level One 06, Object Level Three 6629, OCA Code 616403, Project No. 690403.
SECTION 3. That the City Auditor is hereby authorized to transfer $432,394.63 within the Division of Power and Water (Water), Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690449 | Dublin Rd. 36" W.M. | 690449 | -$432,394.63
690403 | Champion Ave. W.M. | 606403 | +$432,394.63
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690449-100000 | Dublin Rd. 36" W.M. | $730,373 | $297,978 | -$432,395
606 | 690403-100000 | Champion Ave. W.M. | $0 | $432,395 | +$432,395
SECTION 5. That for the purpose of paying the cost of the Water Supply Revolving Loan Account Fund Eligible Items within the aforementioned construction contract, as well as inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows:
Division of Power and Water (Water)
Dept/Div. No. 60-09
Project: 690403
Object Level 1: 06
Object Level 3: 6629
Fund Fund OCA
No. Name Code Amount
616 Water Supply Revolving Loan Acct 616403 $ 3,005,205.99
606 Water Works Enlargement Voted Bonds Fund 606403 $ 432,394.63
$ 3,437,600.62
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.