Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to modify contracts with the Superior Electric Company and Camp, Dresser and McKee, Inc., in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project. This legislation will additionally amend the 2003 Capital Improvements Budget; authorize the appropriation, transfer and expenditure of funds from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund.
This project is one of the largest and most comprehensive upgrades to the City's Southerly and Jackson Pike Wastewater Treatment Plants. When completed, this project will provide a centralized monitoring, control, energy management, and data collection system in each of these plants. Due to the age and complexity of the plants existing electrical and control systems, it has become necessary to adjust the scope of the work to address these changes in order to effectively continue the project.
2. CONSTRUCTION CONTRACT MODIFICATION:
The Superior Electric Company modification amount requested under this ordinance is $1,723,000.00. The contract total including this modification is $10,628,600.00. These additional funds are necessary to provide for the additional expenses that have been incurred due to increased upgrades to existing electrical infrastructure; the addition of control systems to the Whittier St. Storm Tanks; training for Division network personnel; and miscellaneous services required to address identified deficiencies in existing electrical and control systems. Due to the complex and comprehensive nature of this project, this additional work could not be foreseen, and it is not practical or feasible to undertake a new procurement to deliver these services.
3. PROFESSIONAL ENGINEERING SERVICES CONTRACT MODIFICATION:
The Camp, Dresser and McKee modification amount requested under this ordinance is $565,711.00. The contract total including this modification is $11,895,124.00. The purpose of their original contract was to provide engineering services for the overall design and implementation of the comprehensive instrumentation and control system for the Jackson Pike and the Southerly Wastewater Treatment Plants. The Division has determined that these services cannot be performed by city personnel at this time, and has planned for the procurement of these services on a routine basis. The cost of these services is consistent with those provided for under the existing agreement.
Title
To authorize the Director of Public Utilities to modify contracts with the Superior Electric Company and Camp Dresser and McKee, Inc. in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project; to authorize the appropriation, transfer and expenditure of $2,288,711.00 from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund; and to amend the 2003 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($2,288,711.00)
Body
WHEREAS, Contract No. EL001712 was authorized by Ordinance No. 1698-01, as passed by Columbus City Council on October 15, 2001, for purposes of authorizing the Director of Public Utilities to execute a construction contract with the Superior Electric Company for purposes of providing the construction services associated with the plant wide process control system, system start-up, testing, commissioning, and operation instruction and training at both the Jackson Pike Wastewater Treatment Plant and the Southerly Wastewater Treatment Plant, in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project; and
WHEREAS, Contract No. CT17992 was authorized by Ordinance No. 250-97, as passed by Columbus City Council on February 10, 1997, for purposes of providing engineering services in connection with the aforementioned project; and
WHEREAS, Division of Sewerage and Drainage engineering personnel have determined it necessary to modify the contract with the Superior Electric Company, Inc., in order to provide for the payment of additional services related to increased expenses incurred due to extensive electrical evaluation of existing infrastructure and for additional design and installation services that are necessitated to ensure the successful completion of the process control system improvements phase of the aforementioned wastewater treatment plants capital improvements project; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have further determined it necessary to modify the professional engineering services contract with Camp Dresser and McKee, Inc., in order to provide the additional design and engineering services that were required as a direct result of the increased electrical work performed under the separate contract with the Superior Electric Company as referenced above; and
WHEREAS, it is immediately necessary to amend the 2003 Capital Improvements to provide sufficient authority for increasing a capital project account; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting this Council to authorize modifications to the contracts with the Superior Electric Company, and Camp Dresser and McKee, which are necessary to ensure the continuation of the services required to successfully complete the process control system upgrades of both the Jackson Pike and Southerly Wastewater Treatment Plants, at the earliest practicable date; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $2,288,711.00 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level One 10, Object Level Three 5502, OCA Code 901553.
Section 2. That the City Auditor is hereby authorized and directed to transfer $2,288,711.00 to the Ohio Water Pollution Control Loan Fund No. 666, into the WWTF Instrumentation & Control System Upgrade| Project No. 650348, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $2,288,711.00 is hereby appropriated for the WWTF Instrumentation & Control System Upgrade Project| Project No. 650348; within the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| OCA Code No. 651348| $2,288,711.00.
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2, above.
Section 6. That the Director of Public Utilities be and hereby is, authorized to execute a construction contract modification in the amount of $1,723,000.00, with the Superior Electric Company, 1025 Dublin Road, Columbus, Ohio 43215, in connection with the for construction of the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project, in order to provide for additional issues and services that have been identified in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 7. That the Director of Public Utilities be and hereby is authorized execute a contract modification for professional engineering services in the amount of $565,711.00, with Camp, Dresser & McKee, 8800 Lyra Drive, Columbus, Ohio 43240, for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project, in accordance with the terms and conditions as shown in the modification agreement on file in the General Engineering Section of the Division of Sewerage and Drainage.
Section 8. That for the purpose of paying the cost of the construction contract modification and the professional engineering services contract modification, the expenditure of $2,288,711.00, or as much thereof as may be needed, is hereby authorized to as follows from the Ohio Water Pollution Control Loan Fund No. 666; Division 60-05; OCA Code 651348:
Superior Electric Company, Inc.| $1,723,000.00| Obj. Level 3: 6624
Camp Dresser and McKee, Inc.| $565,711.00| Obj. Level 3: 6678
Section 9. That the 2003 Capital Improvements Budget Ordinance No. 1943-03 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the construction and professional engineering services contract modifications referenced in the preamble hereto:
CURRENT:
650348| WWTF Instrumentation and Control System Upgrade-$328,197
650491| Big Walnut Augmentation-Rickenbacker Interceptor-$118,402,067
TO:
650348 WWTF Instrumentation and Control System Upgrade-$2,452,979
650491| Big Walnut Augmentation-Rickenbacker Interceptor-$116,277,285 (-$2,124,782)
Section 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.