Explanation
The Public Service Department, Transportation Division, is engaged in traffic calming efforts to enhance neighborhood livability and promote pedestrian safety. Ordinance 2297-2003, passed by City Council November 3, 2003, authorized a $100,000.00 General Engineering Services contract with Columbus Engineering Consultants, Incorporated, to design the 2004 Traffic Calming Program. That ordinance noted the possibility existed of the need to modify this agreement to provide for the 2005 program.
This legislation authorizes a modification to this design contract to provide construction plans for additional traffic calming features. This modification is an addition to the original scope of services but is a continuation of the existing work being performed and would not be practical to contract with a different consultant.
Columbus Engineering Consultants, Incorporated, contract compliance number 31-0716498 (expires April 11, 2008) was selected in accordance with provisions of City Code Chapter 329 for awarding professional service contracts. We have negotiated new hourly rates for this modification because the current contract is two (2) years old. Costs have increased by approximately three percent (3%) per year for the past eight years. The overhead rate and percentage of profit from the original contract were used because they are still valid.
The original contract amount was $100,000.00. This is the first and only modification to date. This modification is for $100,000.00. The contract amount including all modifications is $200,000.00.
Fiscal Impact: Funds in the amount of $100,000.00 are budgeted within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund in the Arterial Street Rehabilitation project. Actual funds will be available from the Fall 2005 bond sale. This ordinance authorizes an expenditure of $100,000.00.
Emergency action is requested for immediate modification of the design contract to provide for completion of the design work to promote adherence to the construction schedule to preserve the public safety and welfare.
Title
To authorize the Public Service Director to modify and increase the existing contract with Columbus Engineering Consultants, Incorporated, for the design of additional traffic calming features; to authorize the expenditure of $100,000.00 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division and to declare an emergency. ($100,000.00)
Body
WHEREAS, Contract No. EL-004197 was authorized by Ordinance 2297-2003, passed November, 3 2003, executed and approved by the City Attorney on April 13, 2004; and
WHEREAS, it is necessary to modify this contract to increase the scope of services; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately to provide for completion of the design work to promote adherence to the construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract No. EL-004197 with Columbus Engineering Consultants, Incorporated, 840 Michigan Avenue, Columbus, Ohio 43215 to complete the design and construction plans for additional traffic calming features in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost of said contract modification, the sum of $100,000.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530103.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.