Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Curb Reconstruction - Citywide Curb Rehabilitation (Project 1) project.
Work for this project consists of removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted. The work consists of removing curb and replacing in kind, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 22, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 3 bids were received on July 5, 2012 (3 Majority) and tabulated on July 5, 2012 as follows:
Company Name Bid Amt City/State* Majority/MBE/FBE
G&G Cement Contractors $208,728.00 Columbus, OH Majority
Columbus Asphalt Paving $232,268.30 Columbus, OH Majority
Decker Construction Company $339,402.80 Columbus, OH Majority
*City/State is from the Ohio Secretary of State web site, which may differ from the mailing address below.
Special Provision 146 in the bid document states, "It is the City's intent to fully utilize the available funding provided to its Curb Rehabilitation Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $200,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $200,000.00). The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $200,000.00), best, responsive, responsible bidder per Columbus City Code Section 329."
Award is made to the lowest responsive and responsible and best bidder, G & G Cement Contractors, LLC, for their bid of $208,728.00. The contract amount will be $200,000.00 with inspection amount of $50,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against G & G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G & G Cement Contractors, LLC is 262560462 and expires 4/17/14.
3. FISCAL IMPACT
Funding for this project is available within the Street and Highways G.O. Bonds Fund due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary reconstruction to City curb ramps for the highest level of pedestrian access and safety.
Title
To authorize the Director of Public Service to enter into contract with G & G Cement Contractors, LLC to provide for the payment of the contract and construction administration and inspection services, in connection with the Curb Reconstruction - Citywide Curb Rehabilitation (Project 1) project; to authorize the appropriation, transfer and expenditure of $250,000.00 within the Street and Highway Improvement Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of curbs within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the construction and rehabilitation of City curbs as part of the Curb Reconstruction - Citywide Curb Rehabilitation (Project 1) project; and
WHEREAS, bids were received on July 5, 2012, and tabulated on July 6, 2012, for the Curb Reconstruction - Citywide Curb Rehabilitation (Project 1) project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary construction and rehabilitation to City curbs and curb ramps to maintain the highest level of pedestrian access and safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with G & G Cement Contractors, LLC, 2849 Switzer Avenue, Columbus, Ohio, 43219 for the construction of the Curb Reconstruction - Citywide Curb Rehabilitation (Project 1) project in the amount of up to $200,000.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $50,000.00.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Carryover) / $3,387,772.00 / ($250,000.00) / $3,137,772.00
766 / 530210-100034 / Curb Reconstruction - Downtown (Street & Highway Carryover) / $0.00 / $17,500.00 / $17,500.00
766 / 530210-100035 / Curb Reconstruction - Near East(Street & Highway Carryover) / $0.00 / $40,000.00 / $40,000.00
766 / 530210-100038 / Curb Reconstruction - Near South(Street & Highway Carryover) / $0.00 / $170,000.00 / $170,000.00
766 / 530210-100044 / Curb Reconstruction - Citywide(Street & Highway Carryover) / $0.00 / $22,500.00 / $22,500.00
SECTION 3. The sum of $250,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $250,000.00
SECTION 4. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $250,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530210-100034 / Curb Reconstruction - Downtown / 06-6600 / 721034 / $17,500.00
766 / 530210-100035 / Curb Reconstruction - Near East / 06-6600 / 721035 / $40,000.00
766 / 530210-100038 / Curb Reconstruction - Near South / 06-6600 / 721038 / $170,000.00
766 / 530210-100044 / Curb Reconstruction - Citywide / 06-6600 / 721044 / $22,500.00
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530210-100034 / Curb Reconstruction - Downtown / 06-6621 / 721034 / $14,000.00
766 / 530210-100035 / Curb Reconstruction - Near East / 06-6621 / 721035 / $32,000.00
766 / 530210-100038 / Curb Reconstruction - Near South / 06-6621 / 721038 / $136,000.00
766 / 530210-100044 / Curb Reconstruction - Citywide / 06-6621 / 721044 / $18,000.00
766 / 530210-100034 / Curb Reconstruction - Downtown / 06-6687 / 721034 / $3,500.00
766 / 530210-100035 / Curb Reconstruction - Near East / 06-6687 / 721035 / $8,000.00
766 / 530210-100038 / Curb Reconstruction - Near South / 06-6687 / 721038 / $34,000.00
766 / 530210-100044 / Curb Reconstruction - Citywide / 06-6687 / 721044 / $4,500.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.