Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for various departments (Building and Zoning Services, the Health Department, Public Utilities, Public Service, Department of Development and the Department of Technology), with 3SG Plus, LLC, a dealer of Hyland OnBase Software. This is being done through State of Ohio, State Term Schedule STS033- #533272-3-6, with an expiration of date 3/31/2021. The purpose is to continue maintenance and support services for OnBase Software for the coverage term period of January 1, 2020 to December 31, 2020, at a total cost of $102,706.20. This agreement was most recently authorized by Ordinance No. 3197-2018, which passed on December 3, 2018.
Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
EMERGENCY
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology services.
CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC; C.C #: 46-5504877
Expiration Date: 04/30/2021
DAX Vendor Acct. #: 019867
FISCAL IMPACT
In 2017 and 2018 legislation was authorized for $89,750.38 (for the 2018 contract) and $102,709.19 (for the 2019 contract), respectively, with 3SG Plus, LLC for maintenance and support services for OnBase Software. This ordinance authorizes the expenditure of $102,706.20 to continue to receive these services through 2020. Funds have been identified and are budgeted within DoT’s direct charge agencies and within the Information Services Division Operating Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for various city departments including the Department of Technology for maintenance and support services for OnBase Software, from 3SG Plus, LLC, a dealer of Hyland OnBase Software, utilizing a State of Ohio, State Term Schedule; to authorize the expenditure of $102,706.20 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($102,706.20)
Body
WHEREAS, the department desires to continue to receive maintenance and support services for OnBase Software; and
WHEREAS, 3SG Plus, LLC is a dealer of Hyland OnBase Software and is available on State Term Schedule STS033; and
WHEREAS, the use of Ohio Department of Administrative Services Cooperative Contracts was authorized by Ordinance 582-87; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology to establish a purchase order with 3SG Plus, LLC Group, Inc. using a State of Ohio, State Term Schedule in order to facilitate and maintain uninterrupted services for maintenance and support services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology (DoT) be and is hereby authorized to establish a purchase order for maintenance and support services for various city departments and the Department of Technology, from 3SG Plus, LLC, a dealer of Hyland OnBase Software, utilizing a State of Ohio, State Term Schedule (STS033), # 533272-3-6, expiration date 3/31/2021, in the amount of $102,706.20, for the coverage term period of January 1, 2020 through December 31, 2020.
SECTION 2. That the expenditure of $102,706.20 or so much thereof as may be necessary is hereby authorized to be expended from: (See Attachment: 3185-2019 EXP) Maintenance and Support:
Dept.: 47| Div.: 4702|Obj Class: 03|Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:
IT005|Section 3: NA | Section 4: NA |Section 5: N/A {Information Services Division} |Amount:
$15,798.49|
Dept.: 47| Div.: 4701|Obj Class: 03|Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:
CW001 |Section 3: 470104 | Section 4: IS01 |Section 5: IT1225 {Health}|Amount: $10,688.15 |
Dept.: 47| Div.: 4701|Obj Class: 03|Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:
CW001 |Section 3: 470104 | Section 4: IS02 |Section 5: IT1303 {Building and Zoning Services} |Amount: $60,966.21 |
Dept.: 47| Div.: 4701|Obj Class: 03|Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:
CW001 |Section 3: 470104 | Section 4: IS02 |Section 5: IT1316 {Public Service Transportation Infrastructure} |Amount: $6,254.90 |
Dept.: 47| Div.: 4701|Obj Class: 03|Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:
CW001 |Section 3: NA | Section 4: NA |Section 5: NA {Public Utilities - all operating divisions} |Amount: $8,998.45 |
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriate, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.