Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes asphalt distributors for repaving road surfaces throughout the City of Columbus. This Asphalt Distributor Truck will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
The Purchasing Office opened formal competitive bids on November 1, 2012 for the purchase of one (1) asphalt distribution truck. Two (2) bids were received.
After review of the bids, the lowest bid was received from FYDA Freightliner. The Department of Public Service is recommending to enter into contract with FYDA Freightliner (31-0789102) for the following:
Item #1: One (1) Asphalt Distribution Truck
The estimated expenditure for this award is $158,284.00
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number is 31-0789102 and expires 9/7/14.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2012 C.I.B within the Streets and Highways G.O. Bonds Fund, no. 704.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of one (1) Asphalt Distributor Truck FYDA Freightliner for the Division of Planning and Operations; and to authorize the expenditure of $158,284.00 from the Street and Highway Improvement Fund. ($158,284.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for repaving road surfaces throughout the City, and
WHEREAS, the Division of Planning and Operations is in need of an Asphalt Distributor Truck, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Street and Highway Improvement Fund for this expense;
now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with FYDA Freightliner 1250 Walcutt Rd Columbus, OH 43228 for the purchase of one (1) Asphalt Distribution Truck in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $178,500.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment (Carryover) / 06-6651 / 591246 / $158,284.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.