Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with Burgess & Niple.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering services, as well as provide technical expertise to produce studies to aid in determining solutions for safety issues throughout the City. The selected consultant shall be readily available to perform such tasks when requested by the City. Services on request and detailed scopes of individual projects will be developed as requested and work will be authorized as individual scopes are developed. The consultant shall be expected to work on multiple projects concurrently.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Safety Studies General Engineering contract. The project was formally advertised on the Vendor Services web site from October 1, 2015 to October 22, 2015. The city received eight responses. Seven proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 29, 2015. The responding firms were:
Company Name City/State Majority/MBE/FBE/ASN/PHC
Burgess & Niple Columbus, OH MAJ
TranSystems Columbus, OH PHC
GPD Group Columbus, OH MAJ
ms consultants, inc. Columbus, OH MAJ
Gannett Fleming Westerville, OH MAJ
McCormick Taylor Columbus, OH MAJ
Trans Associates Columbus, OH MAJ
Burgess & Niple received the highest score by the evaluation committee and will be awarded the contract in an amount up to $300,000.00. A modification to the contract to provide an additional $300,000.00 is planned for 2016.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple.
2. FISCAL IMPACT:
Funding for this contract is available within the Streets and Highways G.O.Bonds Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to provide information to the citizens of Columbus and maintain an established project schedule.
4. CONTRACT COMPLIANCE
The contract compliance number for Burgess & Niple is 310885550 and expires 09/12/16.
Title
To amend the 2015 C.I.B.; to authorize the transfer of cash and appropriation within the Streets and Highways General Obligation Bonds Fund; to authorize the Director of Public Service to enter into a professional engineering services contract with Burgess & Niple for the Intersection Improvements -Safety Studies General Engineering contract; to authorize the expenditure of up to $300,000.00 from the Streets and Highways General Obligation Bonds Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services in support of the Capital Improvement program; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Safety Studies General Engineering project; and
WHEREAS, Burgess & Niple submitted the best overall proposal for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Burgess & Niple in order to provide funding for the Intersection Improvements - Safety Studies General Engineering contract thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund/Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530161-100149 / Roadway Improvements - Multimodal Thoroughfare Plan (Voted 2013 Debt SIT Supported) / $900,000.00 / ($300,000.00) / $600,000.00
704 / 530086-100013 / Intersection Improvements - Safety Studies General Engineering (Voted 2013 Debt SIT Supported) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways General Obligation Bonds Fund, Fund 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / amount
704 / 530161-100149 / Roadway Improvements - Multimodal Thoroughfare Plan / 06-6600 / 716149 / $300,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 /530086-100013/ Intersection Improvements - Safety Studies General Engineering / 06-6600 / 710602 / $300,000.00
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Burgess & Niple, 5085 Reed Road, Columbus, Ohio 43220 for the Intersection Improvements - Safety Studies General Engineering project in the amount of $300,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $300,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Public Service’s Division of Design & Construction, Dept-Div 59-12, as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 /530086-100013/ Safety Studies General Engineering / 06-6682 / 710602 / $300,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.