Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with Pomeroy & Associates, Ltd. for the Maryland Avenue/Denver Avenue Stormwater System Improvements Project, Division of Sewerage and Drainage.
The work covered by this modification includes an additional public meeting, revised Maintenance of Traffic plans mandated by changed Department of Public Service requirements and additional ADA compliant ramp design.
Three public meetings were held to present the project to the community and to solicit their input. As a result of the extended project schedule, an additional public meeting is necessary and included in this modification. The project will provide street and structural flood mitigation for the project area residents.
1. Amount of additional funds to be expended: $17,690.00
Original Contract Amount: $313,319.54
Modification #1 (current): 17,690.00
Amount of original contract and Mod 1: $331,009.54
2. Reasons additional goods/services could not be foreseen:
An additional public meeting is necessitated by the extended project schedule. Changes to the ADA ramp and MOT design were required due to new standards promulgated by the Department of Public Service.
3. Reason other procurement processes are not used:
The work to be performed by this modification is to revise existing plans prepared within the original contract, and as such, should be performed by the original consultant.
4. How cost of modification was determined:
Pomeroy & Associates, Ltd. prepared and submitted a detailed estimate of labor hours and cost summary to complete services. City project management staff reviewed and approved these summaries.
CONTRACT COMPLIANCE INFORMATION: 31-1568332, expires 11/24/11, Majority
FISCAL IMPACT: There is sufficient cash within the Storm Build America Bonds Fund and authority with the 2011 Capital Improvements Budget for this modification.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with Pomeroy & Associates, Ltd. for the Maryland Avenue/Denver Avenue Stormwater System Improvements Project; to authorize the expenditure of $17,690.00 within the Storm Build America Bonds Fund for the Division of Sewerage and Drainage. ($17,690.00)
Body
WHEREAS, Contract No. EL007710 was authorized by Ordinance No. 1872-2007, passed December 10, 2007, was executed on February 13, 2008, and was approved by the City Attorney on February 21, 2008; and
WHEREAS, Modification No. 1 is needed to cover costs associated with an additional public meeting, revised Maintenance of Traffic plans mandated by changed Department of Public Service requirements and additional ADA compliant ramp design; and
WHEREAS, it is necessary for the City Council to authorize the expenditure of funds from the Storm Build America Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify and increase the professional engineering services contract with Pomeroy & Associates, Ltd. for the Maryland Avenue/Denver Avenue Stormwater System Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is authorized to modify and increase the professional engineering services contract with Pomeroy & Associates, Ltd., 599 Scherers Court, Worthington, Ohio 43085, for the Maryland Avenue/Denver Avenue Stormwater System Improvements Project, for the Division of Sewerage and Drainage, in the amount of $17,690.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the expenditure of $17,690.00 is hereby authorized for the Maryland Avenue/Denver Avenue Stormwater System Improvements Project within the Storm Build America Bonds Fund, Fund No. 676, Division 60-15, Project No. 610976-100000, Object Level Three 6686, OCA Code 676976.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.