Explanation
BACKGROUND: This legislation is to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for the Division of Power. The purchases will be used on the Division of Power's electrical distribution system to serve new and existing customers as well as replenish stock for maintenance of existing infrastructure. This legislation also authorizes the transfer of funds between object classes within the Electricity Operating Fund.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
PA006077 - Purchase of Transformers, expires 4/30/25
PA005769 - Wire & Cable, expires 3/31/25
PA005939 - Underground Wire, expires 5/31/24
The Purchase Agreement association listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Section 329.
SUPPLIERS:
PEPCO Professional Electric Products Co., vendor #006514, CC#34-1018087 expires 3/7/24, majority vendor
Consolidated Electrical Distribution, vendor #010270, CC#77-0559191 expires #5/28/23, majority vendor
Loeb Electric Company, vendor #006028, CC#31-4236750 expires 8/30/24, majority vendor
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation to be considered an emergency ordinance to ensure sufficient quantities of needed supplies are on hand for the electrical distribution system.
FISCAL IMPACT: $1,300,000.00 is needed for this purchase and available within the Electricity Operating Fund.
$1,002,292.22 was spent in 2021
$694,551.00 was spent in 2020
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of transformers and wire & cable for the Division of Power; to authorize the transfer of funds between object classes within the Electricity Operating Fund; to authorize the expenditure of $1,300,000.00 from the Electricity Operating Fund; and to declare an emergency. ($1,300,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of transformers and wire & cable; and
WHEREAS, the Division of Power has a need to transfer $1,183,655.09 between Object Classes within the 2022 Electricity Operating Fund's Budget. Funds for the transfer have been identified and are available in Object Class 03 (Purchased Services) and Object Class 07 (Interest on City Debt); and
WHEREAS, this ordinance authorizes the expenditure of $1,300,000.00 or so much there of as may be needed for the purchase of transformers and wire & cable; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of transformers and wire & cable for the electrical distribution system to serve new and existing customers as well as replenish stock for maintenance of existing infrastructure for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of transformers and wire & cable for the Department of Public Utilities, Division of Power.
SECTION 2. That the transfer of $1,183,655.09 or so much thereof as may be needed, is hereby authorized between Object Classes within Fund 6300 Electricity Operating Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $1,300,000.00 or so much thereof as may be needed is hereby authorized in Fund 6300 (Electricity Operating); in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.