Explanation
BACKGROUND: For the option to purchase Police Cruiser Video Systems for the Department of Public Safey, Division of Police, the largest user, and for other City agencies as needed. The term of the proposed Universal Term Contract option contract would be approximately two years through October 31, 2008. The Purchasing Office opened formal bids on August 31, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (SA002133). Bids solicited: 20 (17 MAJ; 2 MBE; 1 FBE) Bids received: 7 (6-MAJ; 1 FBE)
As the lowest numerical bidder failed to meet several bid specifications (i.e. 3.8.7; 3.9.2; 3.9.11; 3.11.2), the Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder : International Police Technologies, Inc., (MAJ) CC# 73-1459365 - expires 8/25/07
Estimated annual expenditure is $80,000.00.
This company is not debarred per the Federal Government Excluded Party Listing System. And is not listed with the Auditor of State for unresolved findings.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Police Cruiser Video Systems with International Police Technologies, Inc. and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 31, 2006, and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it is necessary to enter into a contract for Police Cruiser Video Systems in order to establish a consistent, economical supply of products to maintain City facilities; and
WHEREAS, in order to take advantage of the video system capablities this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Police Cruiser Video Systems, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for an UTC option to purchase Police Cruiser Video Systems in accordance with Solicitation # SA 002123 as follows:
International Police Technologies, Inc., All Items. Amount: $1.00.
SECTION 2. That the expenditure of $ 1.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.