Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pole Line Hardware with Reed City Power Line Supply Co. The Division of Power is the sole user of Pole Line Hardware, used for electrical distribution in the service area. The term of the proposed option contract would be approximately three years, expiring May 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on March 5, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031732). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Reed City Power Line Supply Co., CC# CC-007513, expires November 13, 2027, All Items, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Power, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure reliable supplies of these vital parts.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Pole Line Hardware with Reed City Power Line Supply Co.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Pole Line Hardware UTC will provide for the purchase of parts used in the electrical distribution system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids, which were opened on March 5, 2026, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pole Line Hardware, in order in ensure supply of these items required for the electrical distribution system, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Pole Line Hardware in accordance with Request for Quotation RFQ031732 for a term of approximately three years, expiring May 31, 2029, with the option to renew for one (1) additional year or portion thereof, as follows:
Reed City Power Line Supply Co., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.