Explanation
1. BACKGROUND
The Safe and Clean Corridors Street Lighting Conversion project will change out approximately 3300 streetlights to LED in the Sullivant, Parsons, and Livingston Avenue areas. The installation and conversion to LED lighting within the project area will provide an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments. The Division of Power will have significant energy savings from the conversion to LED from high pressure sodium streetlights.
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contracts / Purchase Agreements and to purchase materials and services as follows:
Materials
PA007904 / WW Grainger Inc
PA007823 / Loeb Electric Company
PA006600 / Loeb Electric Company
PA006601 / Crescent Electric Supply Company
PA006066 / Utility Supply Company
PA007395 / WW Grainger Inc
PA007997 / Springfield Electric Supply Company LLC
PA008008 / Springfield Electric Supply Company LLC
Services
PA007253 / New River Electrical Corporation
Chapter 329 of Columbus City Code also requires City Council approval for an agency to spend more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year. The equipment purchased with this ordinance exceeds that limit on the UTC’s. This ordinance also requests City Council approval to exceed the $100,000.00 per fiscal year limit on the UTC’s the Purchasing Office has established for this equipment purchase.
2. CONTRACT COMPLIANCE
WW Grainger Inc / 007170 / MAJ / 1/17/2026
Loeb Electric Company / 006028 / MAJ / 8/1/2026
Crescent Electric Supply Company / 012052 / MAJ / 3/14/2027
Utility Supply Company / 007513 / MAJ / 11/13/2027
Springfield Electric Supply Company LLC / 052934 / MAJ / 6/23/2027
New River Electrical Corporation / 009173 / MAJ / 10/27/2027
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the listed vendors.
3. FISCAL IMPACT
Funds are available, appropriated, and budgeted for project 671201-100002 within the Electricity Bond Fund, Fund 6303.
4. EMERGENCY DESIGNATION
To expedite material procurement to meet project deadlines for Safe and Clean Corridor Street Lighting Conversion project to increase public safety by providing better street lighting.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for the purchase of materials and services for the Safe and Clean Corridors Street Lighting Conversion for the Department of Public Utilities from W.W. Grainger, Inc., Loeb Electric Company, Crescent Electric Supply Company, Utility Supply Company, Springfield Electric Supply Company, and New River Electrical Corporation; to authorize an expenditure of up to $1,250,000.00 from the Electricity Bond Fund to pay for the equipment: and to declare an emergency. ($1,250,000.00)
Body
WHEREAS, the Department of Public Utilities has a need for a Safe and Clean Corridors Street Lighting Conversion; and
WHEREAS, the Purchasing Office established Universal Term Contracts with the listed vendors for the purchase of materials and services to complete the Safe and Clean Corridors Street Lighting Conversion project; and
WHEREAS, the Division of Finance and Management needs to establish purchase orders totaling no more than $1,250,000.00 for the purchase of the materials and services; and
WHEREAS, City Council must approve an agency expending more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year; and
WHEREAS, funds must be expended from the Electricity Bond Fund, Fund 6303, to pay the materials and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities to expedite material procurement to meet project deadlines for the Safe and Clean Corridor Street Lighting Conversion project to provide better street lighting to increase the safety of the public, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contracts / Purchase Agreement with the listed vendors, for the purchase of materials and services for the Safe and Clean Corridors Street Lighting Conversion project for the Department of Public Utilities, or from any other Universal Term Contracts / Purchase Agreements established for the purchase of equipment from these companies that may be needed to be used to make these purchases.
SECTION 2. That City Council approves the expenditure of more than $100,000.00 against any Universal Term Contracts needed to be used for the purchase of materials and services for the Department of Public Utilities for the Safe and Clean Corridors Street Lighting Conversion project up to the $1,250,000.00 expenditure approved by City Council with this ordinance.
SECTION 3. That the expenditure of $1,250,000.00 or so much thereof as may be needed, is hereby authorized in the Electricity Bond Fund (Fund 6303), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.