Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contract with Computer Associates International, Inc. (CA, Inc.), for the annual renewal of licenses, maintenance and support services associated with the City's Help Desk business application. This application enables the Help Desk to have the ability to establish trouble tickets, receive alert messages which provide and classify detailed information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City. This ordinance will provide funding for the one year agreement in the amount of $30,250.00, with a coverage period from March 1, 2011 through February 29, 2012.
Computer Associates International, Inc. (CA, Inc.) is the sole proprietor and copyright holder of the necessary products and services being purchased. Computer Associates International, Inc. is the only provider of the products and services associated with the application and software. Computer Associates, Inc. is the sole proprietor for the Unicenter Service Desk and the associated products, and the only vendor who can provide the necessary services. Accordingly, Computer Associates International, Inc. (CA, Inc.) is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
FISCAL IMPACT:
During the past two years (2009 and 2010), the Department of Technology expended $31,465.00 (EL009421) and $33,965.00 (EL010681) respectively with CA, Inc. Inc. for annual maintenance and support services associated with the City's Help Desk business application. For fiscal year (2011), the services associated with this agreement will cost $30,250.00. These funds are available within the 2011 Department of Technology Budget, Internal Service Fund. With this renewal, the aggregate contract total amount is $175,506.00.
EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure to allow funding to be available to enter into contract with Computer Associates International, Inc. (CA, Inc.) to maintain on-going support prior to the contract expiration date; and to continue with services that are necessary to support daily operation activities.
CONTRACT COMPLIANCE NUMBER:
Vendor: Computer Associates International, Inc. (CA, Inc.) CC #: 13-2857434 Expiration Date: 10/22/2012
Title
To authorize the Director of the Department of Technology to enter into contract with Computer Associates International, Inc. (CA, Inc.) for maintenance and support services associated with the City's Help Desk business application, for the Department of Technology; to authorize the expenditure of $30,250.00 from the Information Services Division, internal service fund; in accordance with the sole source procurement provisions of the Columbus City Codes; and to declare an emergency. ($30,250.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to enter into contract with Computer Associates International, Inc. (CA, Inc.), for the annual renewal of maintenance and support services associated with the City's Help Desk; and
WHEREAS, the contract agreement will begin on March 1, 2011 and will end February 29, 2012, with a cost of $30,250.00; and
WHEREAS, this contract is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into contract with Computer Associates International, Inc. (CA, Inc.) to continue maintenance and support services associated with the City's Help Desk business application and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Computer Associates International, Inc. (CA, Inc.), for the annual renewal of maintenance and support services associated with the City's Help Desk business application, with a coverage period from March 1, 2011 through February 29, 2012, in the total amount of $30,250.00.
SECTION 2: That the expenditure of $30,250.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $30,250.00.
SECTION 3: That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.