Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes flatbed trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of three (3) 16ft flatbed trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date. The Purchase Office opened formal bids on November 8, 2012. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004655).
Bid specifications included options for diesel engines, compressed natural gas (CNG) engines. One bid was received. The Department of Public Service recommends award of the contract as follows:
Vendor / Unit Cost / CNG Option per Truck / Total Cost for 3 Flatbed Trucks with CNG Option
Ricart Properties Inc. / $46,650.00 / $29,500.00 / $228,450.00
Ricart Properties Inc. is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Ricart Properties Inc. is 311282546 and expires 10/11/2014.
3. FISCAL IMPACT
This expense is budgeted within the 2012 Capital Improvement Budget; however an amendment to the 2012 CIB will be necessary to provide proper funding for the entire purchase.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the CNG Flatbed Truck available for immediate use.
Title
To authorize the Finance & Management Director to enter into one (1) contract for the purchase of three (3) 16ft Flatbed Trucks with the Compressed Natural Gas (CNG) Option from Ricart Porperties Inc.; to amend the 2012 CIB; to transfer cash and appropriation within the Refuse G.O. Bonds Fund; to authorize the expenditure of $228,450.00 within the Refuse G.O. Bonds Fund; and to declare an emergency. ($228,450.00)
Body
WHEREAS, there is a need to replace flatbed trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, it is necessary to amend the 2012 CIB to provide proper authority for this expenditure; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to purchase said CNG Refuse Trucks for the preservation of the Public health, peace, property, safety, and welfare; now, therefore...
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a one-time agreement with Ricart Properties Inc., 4255 S. Hamilton Rd. Columbus, OH 43227 for the purchase of three (3) 16 Ft. Flatbed Trucks with the Compressed Natural Gas (CNG) Option at a cost of $228,450.00.
SECTION 2. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
703 / 520001-100003 / Mechanized Collection Equipment - Automated Side Loader Trucks (Voted 2008) / $143,702.00 / ($3,450.00) / $140,252.00
703 / 520001-100007 / Mechanized Collection Equipment - Flatbed Trucks (Voted 2008) / $225,000.00 / $3,450.00 / $228,450.00
SECTION 3. That the transfer of cash and appropriation within the G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100003 / Mechanized Collection Equipment - Automated Side Loader Trucks / 06-6600 / 730103 / ($3,450.00)
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100007 / Mechanized Collection Equipment - Flatbed Trucks / 06-6600 / 730107 / $3,450.00
SECTION 4. That the expenditure of $228,450.00 or so much thereof as may be necessary is hereby authorized to be expended from the Refuse G.O. Bonds Fund, number 703, as follows for the Division of Refuse Collection, Dep-Div 59-02:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100007 / Mechanized Collection Equipment - Flatbed Trucks / 06-6652 / 730107 / $228,450.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.