Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Division of Support Services, to issue a purchase order with Velocity Construction Services, LLC for the purchase, delivery, and installation of eight (8) double steel security doors for use at four (4) communications equipment shelters. The supplier will also provide a full parts and service warranty. These security doors are needed to replace existing worn doors. The four locations for these replacement doors are: 5900 Parsons Ave., 3080 Dublin Rd., 4250 Morse Rd., and 4250 Groves Road.
This ordinance will also amend the 2009 Capital Improvement Budget and authorize the transfer of $19,734.00 between projects within the Public Safety Voted Bond Fund.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid #SA003401. Five bid responses were received:
Vendor Bid
Golden Bear, Lock & Safe $25,920.00
Pad Door Systems $25,225.00
ProCon Professional Constructions Services $26,906.00
Tital Doors, Inc. $16,572.00 *
Velocity Construction Services, LLC $19,734.00 ***
* Vendor was not selected because they bid only one (1) double door at each site and the bid called for two (2) at each site.
***Velocity Construction Services, LLC was the best and lowest compliant bid received.
Contract Compliance: Velocity Construction Services, LLC
#204751426 - Expires: 02/05/2010
FISCAL IMPACT: This ordinance authorizes an expenditure of $19,734.00 from the Public Safety Voted Bond Fund for the purchase, delivery, and installation of security doors at four communications tower sites. The Public Safety Department is transferring funds within the Safety Voted Bond Fund to enter into this contract.
Emergency Designation: These doors provide protection and security for Police and Fire communications equipment located at the tower sites.
Title
To amend the Department of Public Safety's 2009 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Director of Finance and Management, on behalf of the Division of Support Services, to issue a purchase order to Velocity Construction Services, LLC, for the purchase, delivery, and installation of eight (8) double security doors at four (4) communications equipment shelters, to authorize the expenditure of $19,734.00 from the Public Safety's Voted Bond Fund, and to declare an emergency. ($19,734.00)
Body
WHEREAS, it is necessary to amend the 2009 Capital Improvement Budget and to transfer funds within the Safety Voted Bond Funds for the purchase and installation of security doors; and
WHEREAS, the Purchasing Office has advertised and solicited competitive bids for the purchase, delivery, and installation of eight (8) double steel security doors, associated accessories, and related support services/warranty; and
WHEREAS, the Division of Support Services recommends acceptance of the bid received by Velocity Construction Services, LLC; and
WHEREAS, these security doors are needed to replace existing doors and to provide protection and security for Police and Fire communications equipment located at the tower sites throughout the Franklin County area; and
WHEREAS, the Division of Support Services is requesting the Finance and Management Director issue a purchase order, on behalf of the Division of Support Services, to Velocity Construction Services, LLC for the purchase, delivery, and installation of eight (8) double steel security doors for use at four City of Columbus tower site locations, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to issue a purchase order for these eight (8) security doors, associated accessories, and related support services, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2009 Capital Improvement Budget is hereby amended as follows:
PROJECT PROJECT NO. CURRENT CIB REVISED CIB
Police Apparatus Repl. 330034-100000 $204,849 $185,115
(Carryover)
Comm Fac. Renovation 457001-100000 $0 $19,734
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Capital Improvement Fund as follows:
FROM:
Dept/Div:30-03 | Fund:701 | Project Number:330034-100000 | Project Name:Police Apparatus Replacement | OCA Code: 330034| Amount: $19,734.
TO:
Dept/Div: 30-02 | Fund: 701| Project Number :457001-100000 | Project Name: Communication Facility Renovation | OCA Code:644468|Amount: $19,734.00
SECTION 3. That the Director of Finance and Management, on behalf of the Division of Support Services, is hereby authorized and directed to issue a purchase order to Velocity Construction Services, LLC for the purchase, delivery, and installation of eight (8) double steel security doors for use at four communications equipment tower sites throughout the Franklin County area.
SECTION 4. That for the purpose stated in Section 3 hereof, the expenditure of $19,734.00, or so much thereof as may be needed, is hereby authorized from:
Dept/Div:30-02 | Fund: 701 | Project:457001-100000 | OCA:644468 | Obj. Level: 6620 | Amount: $19,734.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.