Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director of the City of Columbus to enter into an agreement with the Columbus City Schools that defines the guidelines and tasks regarding funding to be received through the federal Secure Our Schools (SOS) grant program. This ordinance also authorizes the Mayor of the City of Columbus to accept a FY 2009 Secure Our Schools (SOS) Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS). The City of Columbus Division of Police (CPD) and the Columbus City School District (CCS) have collaborated on an SOS grant project to improve the safety of the CCS school building environment by expanding video surveillance technology into the District Elementary Schools. The video equipment will assist CCS and CPD personnel in maintaining a safe learning environment. The Columbus City School District will provide the required 50% cash match for the grant award and the personnel and/or funding necessary to install, maintain and upgrade the video system expansion. The City of Columbus, Division of Police (CPD), as recipient of the grant will purchase the grant funded equipment following the city purchasing guidelines and the grant terms and conditions. CPD will be the administrator and fiscal agent for the grant. The Secure Our Schools (SOS) Program is a federal program that focuses on improving the security in schools and on school grounds. The collaborative application by the CPD and CCS for enhancements to the current school camera security received the maximum 50% federal funding requested and includes digital video recorders and interior and exterior cameras.
EMERGENCY DESIGNATION: Emergency legislation is necessary to begin project activities at the earliest possible time in order for the security system enhancements to be operational for the upcoming school year.
FISCAL IMPACT: This ordinance authorizes an appropriation of $292,250.00 in the General Government Grant Fund for the Secure Our Schools (SOS - 2009) Grant Project. The federal award amount reimbursable through the COPS office is $146,125.00. The required 50% cash match amount is $146,125.00 and will be provided by the Columbus City School District to the City of Columbus Department of Public Safety, Division of Police to meet the grant match requirement. Therefore, there will be no financial impact on the City's General Fund. All grant expenditures will be reimbursed by COPS grant and the cash match from the Columbus City School District.
Title
To authorize and direct the Public Safety Director of the City of Columbus to enter into an agreement with the Columbus City Schools on the Secure Our Schools (SOS) Grant collaboration; to authorize the Mayor of the City of Columbus to accept a FY2009 Secure Our Schools (SOS) Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS); to authorize an appropriation of $292,250.00 from the unappropriated balance of the General Government Grant funds; and to declare and emergency ($292,250.00)
Body
WHEREAS, the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) has awarded a FY2009 Secure Our Schools Grant for a collaborative SOS project submitted by the City of Columbus and Columbus City Schools in the amount of $146,125.00; and
WHEREAS, representatives of the City of Columbus and Columbus City Schools have entered into an agreement, a copy of which is attached hereto, to define the guidelines and tasks regarding the Secure Our Schools Grant collaboration; and
WHEREAS, the Columbus City School District (CCS) and the Columbus Division of Police (CPD) are committed to a safe, secure and orderly educational environment and developed the SOS Grant Project to expand the video surveillance technology into the District Elementary Schools to improve the safety of the school building environment; and
WHEREAS, The Columbus City Schools District will provide the required 50% cash match amount of $146,125.00 to the City of Columbus Division of Police for grant project expenditures and all personnel and/or funding necessary to install, maintain and upgrade the video system expansion; and
WHEREAS, the City of Columbus Division of Police will purchase the grant funded equipment following the city purchasing guidelines and the grant terms and conditions, and will be the administrator and fiscal agent for the SOS Grant; and
WHEREAS, emergency legislation status is needed to begin project activities as soon as possible in order for the security system enhancements to be operational for the upcoming school year.
WHEREAS, an emergency exists in the daily operation of the City of Columbus Public Safety Department, Division of Police in that it is immediately necessary to enter into an agreement with the Columbus City Schools on the Secure Our Schools Grant collaboration, to authorize the Mayor to accept a FY2009 Secure our Schools Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services and to authorize an appropriation for the SOS Grant activities for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director of the City of Columbus be and is hereby authorized and directed to enter into an agreement with the Columbus City Schools that defines the guidelines and tasks regarding the funding to be received through the federal Secure Our Schools (SOS) Grant program.
SECTION 2. That the Mayor of the City of Columbus be and is hereby authorized and directed to accept a FY2009 Secure Our Schools (SOS) Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) for the expansion of video surveillance technology into the Columbus City School District Elementary Schools.
SECTION 3. That from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purposes during the grant period, the sum of $292,250.00 is hereby appropriated as follows:
DIV |
|
FUND |
|
OBJ LEVEL(1) |
|
OBJ LEVEL (3) |
OCACD |
GRANT |
AMOUNT |
30-03 |
|
220 |
|
02 |
|
2206 |
339048 |
339048 |
292,250.00 |
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the Director of Public Safety; and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.