Explanation
This ordinance will authorize the expenditure of $40,000.00 for the purchase of Recreation and Parks Fitness Equipment.
This ordinance will establish an auditor’s certificate and authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreements for the purchase of Commercial Grade Fitness Equipment and Replacement Parts.
Background: It is necessary to authorize this expenditure to have the funding and approval complete to commence purchasing. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchases will be made using a City of Columbus UTC.
Anticipated expenditures will include all types of commercial grade fitness equipment as needed for replacing worn out equipment or purchasing additional pieces for the 18 designated Fitness Sites located within Recreation and Parks community centers.
Fiscal Impact: $40,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment; to authorize the expenditure of $40,000.00 from the Recreation and Parks Permanent Improvement Fund; and to establish an auditor's certificate in the amount of $40,000.00 for the purchase of various equipment. ($40,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids or the Recreation and Parks Dept. will use an existing UTC to acquire various equipment for the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the expenditure of $40,000.00 within the Recreation and Parks Permanent Improvement Fund 7747 for the purchase of Recreation equipment; and
WHEREAS, it is necessary to establish an auditor's certificate in the amount of $40,000.00 for the purchase of various equipment; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this ordinance is contingent on ordinance 0472-2018.
SECTION 2. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.