Explanation
BACKGROUND:
This ordinance authorizes the Finance and Management Director to establish a purchase order for the Department of Development for the purchase of furniture for the Economic Development Division.
Bids were solicited under SA002830. Responsive bids received were as follows:
Continental Office $112,062.68
Loth, Inc. $116.298.54
McNerney & Son $117,487.84
OM Workspace $120,472.11
Osterman Cron $111,916.00
Dupler Office $129,081.36
King Business Interiors bid was determined to be unresponsive.
It is the recommendation of the Department of Development to award the bid to Continental Office, who is the lowest bid once local vendor preference is given. Because the department has reduced the quantity of items, the amount of the award to Continental is $110,108.23.
EMERGENCY DESIGNATION:
The Department of Development requests that this ordinance pass as an emergency measure so that the delivery of furniture will correspond with the move date to the Lazarus Building.
CONTRACT COMPLIANCE
Vendor: Continental Office, F.I.D # -31-4413238, Expiration Date: 04/17/08
FISCAL IMPACT:
The funding associated with this ordinance will come from the General Fund ($15,098.23) and the General Permanent Improvement Fund ($95,010). Funds will need to be transferred within the General Fund, Economic Development Division to provide adequate funding for this purchase.
Title
To authorize and direct the City Auditor to transfer $15,098.23 between Object Levels within the Department of Development, Economic Development Division, General Fund; to authorize the Director of Finance and Management to establish a purchase order for the Department of Development for the purchase of office furniture needed for the new offices located at the Lazarus Building; to authorize the expenditure of $15,098.23 from the General Fund and $95,010 from the General Permanent Improvement Fund; and to declare an emergency. ($110,108.23)
Body
WHEREAS, this ordinance will authorize the City Auditor to transfer funds between Object Levels within the Development Department, General Fund, to make funds available for this purchase; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order from Solicitation No. SA 002830 for the Department of Development for the purchase of office furniture; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that there is an immediate need to establish a purchase order for the purchase of office furniture needed for the relocated offices to the Lazarus Building, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and is hereby authorized and directed to transfer $15,098.23 between object levels within the General Fund, Fund 010, Development Department, Economic Development Division, as follows:
FROM: Div.: 44-02| Fund: 010|OCA Code: 440314| Obj. Level 1: 05|Obj. Level 3: 5513| Amount: $15,098.23
TO: Div.: 44-02| Fund: 010|OCA Code: 440314| Obj. Level 1: 02|Obj. Level 3: 2140| Amount: $15,098.23
Section 2. That the Director of Finance and Management be and is hereby authorized to establish a purchase order for the Department of Development for the purchase of office furniture.
Section 3. That the expenditure of $110,108.23 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 44-02|Fund: 010|OCA Code: 440314|Obj. Level 1: 02|Obj. Level 3: 2140|Amount: $15,098.23, Development Department, General Fund
Div.: 44-01|Fund: 748|OCA Code: 748411|Obj. Level 1: 02|Obj. Level 3: 2140|Amount: $23,775| Project 748411, Development Department, General Permanent Improvement Fund
Div.: 44-02|Fund: 748|OCA Code: 748442|Obj. Level 1: 02|Obj. Level 3: 2140|Amount: $71,235| Project 748442, Development Department, Economic Development, General Permanent Improvement Fund
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.