Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate additional budget reservations resulting from this ordinance with Purchase Agreement (PA) PA005016 for Harris and Heavener Excavating, Inc. for fiber restoration services.
Ordinance 0005-2021 authorized the Director of Finance and Management, to establish Purchase Agreement (PA) PA005016 with Harris and Heavener Excavating, Inc., which expires on December 31, 2024, having been renewed for one year.
Ordinance 0426-2024, authorized the Department of Technology to associate all General Budget Reservations with the above referenced purchase agreement and expend up to $210,000.00 for fiber restoration services.
The Department of Technology has a need for additional funding for these services as part of its ongoing fiber maintenance program. The city owns hundreds of miles of fiber optic cabling in various strand count quantities throughout the city, with additional miles going into service annually. Routine inspections and maintenance help keep the system in optimal condition. Additionally, starting in 2016, the State of Ohio mandated participation in the Ohio Utilities Protection Service (OUPS), which requires that cable locates occur prior to digging of any kind.
Finally, this ordinance authorizes the expenditure an additional amount of up to $100,000.00 for the above-mentioned services.
FISCAL IMPACT
Funds for the services outlined in this ordinance are budgeted and available in the Information Services 2024 Operating Fund.
CONTRACT COMPLIANCE
Harris and Heavener Excavating, Inc.
DAX/CC#: 017728
Expires 3-3-2024
EMERGENCY DESIGNATION
Emergency designation is requested to ensure available funding for needed emergency fiber repairs.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate additional budget reservations resulting from this ordinance with the Purchase Agreement with Harris and Heavener Excavating, Inc. for fiber restoration services; to authorize the expenditure of $100,000.00 from the Information Services Operating Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Department of Technology, Information Services Division has a continuing need for fiber maintenance and restoration services; and
WHEREAS, Ordinance 0005-2021, authorized the Director of Finance and Management, to establish Purchase Agreement (PA) PA005016 with Harris and Heavener Excavating, Inc.; and
WHEREAS, the aforementioned PA was extended for one year and now expires on December 31, 2024; and
WHEREAS, Ordinance 0426-2024 authorized association of all General Budget Reservation with the above referenced purchase agreement and expend up to $210,000.00 for fiber restoration services; and
WHEREAS, the Department of Technology, Information Services Division has a need to associate an additional budget reservation with the above referenced purchase agreement in the amount of up to $100,000.00 for fiber restoration services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, establish and expend additional funds for fiber maintenance and restoration services, to ensure available funding for unanticipated emergency fiber repairs, for the immediate preservation of the public health, peace, property, safety, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized, on behalf of the Department of Technology, to establish and expend additional funds using PA005016 for Harris and Heavener Excavating, Inc. for fiber restoration services at a total estimated cost of $100,000.00.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See attachment 2414-2024EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after its passage if the Mayor neither approves nor vetoes this ordinance.