City of Columbus - File #: 1581-2006

• File #: 1581-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/7/2006
• In control: Safety Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To authorize and direct the Finance and Management Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase police uniforms for the Division of Police from an existing UTC, to authorize the transfer of funds within the Division of Police's General Fund budget, to authorize the expenditure of $217,000.00 from the General Fund; and to declare an emergency. ($217,000.00)

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/6/2006	1	Auditor Reviewer	Reviewed and Approved
10/6/2006	1	CITY AUDITOR	Reviewed and Approved
10/6/2006	1	Safety Drafter	Sent for Approval
10/6/2006	1	CITY ATTORNEY	Reviewed and Approved
10/6/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/5/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/5/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2006	1	Safety Drafter	Sent for Approval
10/4/2006	1	Finance Reviewer	Reviewed and Approved
10/4/2006	1	Finance Reviewer	Reviewed and Approved
9/14/2006	1	EBOCO Reviewer	Reviewed and Approved
9/14/2006	1	ODI DIRECTOR	Reviewed and Approved
9/14/2006	1	Safety Drafter	Sent for Approval
9/12/2006	1	SAFETY DIRECTOR	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent for Approval
9/8/2006	1	Safety Reviewer	Reviewed and Approved
9/7/2006	1	Safety Reviewer	Reviewed and Approved
9/7/2006	1	Safety Reviewer	Reviewed and Approved

Explanation                                                                                                                              

Need: The City of Columbus, Ohio and FOP Lodge No. 9, as well as AFSCME Local 1632, have collective bargaining agreements which require the City to provide uniforms to all bargaining unit members at no cost to the employee. This ordinance will enable the division to contract to outfit the new recruit class with uniforms that are to be hired in December 2006 and to replenish funds on the contract for the thirty recruits that were hired in June 2006.

Additional Need: Funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase these uniforms.

Bid Information: The Purchasing Office has set up an universal term contract FL002795 for the purchase of uniforms. This UTC was made in response of bid # SA001674DRM.

Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc.

Emergency Designation: Emergency legislation is requested so funds can be made available in order to set up the contract to purchase the needed uniforms for the recruits and to order any uniforms that might be needed on an emergency type need.

FISCAL IMPACT:

Funds are available to transfer within the Division's budget for this contract.

Title

To authorize and direct the Finance and Management Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase police uniforms for the Division of Police from an existing UTC, to authorize the transfer of funds within the Division of Police's General Fund budget, to authorize the expenditure of $217,000.00 from the General Fund; and to declare an emergency. ($217,000.00)

Body

WHEREAS, the Purchasing Office has an existing Universal Term Contract FL002795 for the purchase of uniforms; and

WHEREAS, the Division of Police has a need for uniforms and uniform parts for the new recruit class; and

WHEREAS, funds are needed to be transferred within the Division of Police's General Fund budget; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract with Roy Tailors Uniform Company of Columbus, Inc. and to transfer funds for the preservation of the public health, peace, property, safety, welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. for the purchase of police uniforms for the Division of Police on the basis of UTC # FL002795.

Section 2. That funds in the Police's General Fund budget be transferred as follows:

From:

OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $217,000.00.

To:

OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $217,000.00.

Section 3. That the expenditure of $217,000.00 or so much thereof as may be needed is hereby authorized as follows:

DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $217,000.00.

Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.