Explanation
BACKGROUND: The City entered into a lease agreement with Walnut Builders, Inc. dba PLM Company on October 9, 2007, for the benefit of the Department of Public Health's WIC program, in a building located at 3933 Livingston Avenue. The lease included three one-year renewal options, the last of which was exercised for the period October 1, 2010 to September 30, 2011. This building is owned by PLM Company, an Ohio general partnership, and the Lessor had been named as "Walnut Builders, Inc., dba PLM Company".
The current contract, EL011056, for the lease agreement was established using FIN 31-1416454, which is the FIN for Walnut Builders, Inc. However, the general partner of PLM Company, Mary Jo Vilardo, has requested that payments henceforth be made to Mary Jo Vilardo dba PLM Company, requiring a lease amendment establishing a new name for the lessor (and payee). The Federal Identification Number and Vendor Registration Number for Mary Jo Vilardo, dba PLM Company, is 28-4543851 with Vendor Registration active through April 29, 2013.
This legislation authorizes the Director of the Department of Finance and Management to execute a lease amendment recognizing the new name of the lessor as Mary Jo Vilardo, dba PLM Company, and to authorize the Department of Public Health to accept a change in Federal Identification Number relating to a contract between the City of Columbus, Department of Public Health, and Mary Jo Vilardo dba PLM Company.
In addition, since the current lease is the final renewal term authorized under the existing lease, the lease amendment will also add three additional one-year renewal terms to the agreement.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible.
FISCAL IMPACT: This legislation will not alter the balance of the existing contract covered by this ordinance and there will be no fiscal impact.
Title
To authorize and direct the Director of the Department of Finance and Management to execute a lease amendment for the WIC Clinic at 3933 Livingston Avenue by reassigning the current contract from Walnut Builders, Inc. dba PLM Company to Mary Jo Vilardo dba PLM Company; and to declare an emergency. ($0)
Body
WHEREAS, the contract for payment of the lease expense relating to the WIC Clinic at 3933 Livingston Avenue, EL011056, for the period of October 1, 2010 through September 30, 2011, was entered into with Walnut Builders, Inc. dba PLM Company, as lessor; and
WHEREAS, the lease and rental payments are to be transferred from the entity, Walnut Builders, Inc. dba PLM Company, to Mary Jo Vilardo dba PLM Company. In order to authorize the City of Columbus Auditor's Office to transfer the contract, the lease must be amended to reflect the new name of the lessor; and
WHEREAS, the Director of the Department of Finance and Management is hereby authorized to execute a lease amendment modifying the "lessor" name from Walnut Builders, Inc dba PLM Company, to Mary Jo Vilardo dba PLM Company; and
WHEREAS, the Director of the Department of Finance and Management is also authorized to add three one-year renewal options to the existing lease; and
WHEREAS, for accurate accounting records, it is necessary to alter the existing contract EL011056, and any subsequent modifications to reflect the correct Federal Identification Number as it relates to the Department of Public Health's contract for the lease agreement; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize a correction in the City's accounting system of the Federal Identification Number for Mary Jo Vilardo dba PLM Company as it relates to existing contract, EL011056, and any future modifications to said contract for the lease agreement at 3933 East Livingston Avenue in order that service and payments for the same may continue without interruption thereby preserving the public health, peace, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Director of the Department of Finance and Management is hereby authorized to execute an amendment to the existing lease agreement at 3933 East Livingston Avenue that will accept the transfer of the lease to Mary Jo Vilardo dba PLM Company, and to add three renewal options of one year each to the lease agreement.
SECTION 2. That the existing contract, EL011056, and any future modifications of said contract be assigned from Walnut Builders, Inc. dba PLM Company, to Mary Jo Vilardo dba PLM Company, and reflect the Federal Identification Number, 28-4543851.
SECTION 3. That the City Auditor is hereby authorized to make any accounting changes necessary to correct the Federal Identification Number to 28-4543851 for the existing contract EL011056 and any future modifications to said contract for the lease agreement at 3933 East Livingston Avenue with Mary Jo Vilardo dba PLM Company.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in fore from and after its passage for approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.