Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Kirk Williams Co., Inc., in the amount of $46,455.00 for the replacement of an air handler in the City Attorney's Office. The current air handler fails to operate at full capacity, making it impossible to properly cool, heat, and ventilate the office space. This replacement will address all of these problems.
Formal proposals were solicited on June 7, 2007, and three bids were received on June 26, 2007, as follows (0 MBE, 0 FBE):
Kirk Williams Co., Inc. $46,455.00
Carrier Commercial $52,040.00
Fox Mechanical $64,800.00
It is the recommendation of the Office of Construction Management to award this contract to the most responsive and responsible bidder, Kirk Williams Co., Inc.
Emergency action is requested to allow this project to proceed in a timely manner replace the air handler as soon as possible.
Kirk Williams Co., Inc. Contract Compliance # 31-4401733, exp. 07/23/2007.
Fiscal Impact: The total amount of this contract is $46,455.00. Funds are budgeted within the Office of Construction Management Capital Improvement Fund for this project.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Kirk Williams Co., Inc. for the replacement of the air handler in the City Attorney's office; to authorize the expenditure of $46,455.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($46,455.00).
Body
WHEREAS, the air handler in the City Attorney's Office needs to be replaced, and
WHEREAS, the current air handler fails to operate at full capacity, making it impossible to properly cool, heat, and ventilate the office space, and
WHEREAS, the Office of Construction Management recommends Kirk Williams Co., Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to commence with renovations to the HVAC system to make it serviceable, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Kirk Williams Co., Inc. for the replacement of an air handler located in the City Attorney's office.
SECTION 2. That the expenditure of $46,455.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570031
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $46,455.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.